Are you an experienced receptionist looking for your next opportunity? Our client, a prestigious global law firm, is seeking a polished and professional Receptionist to join their close-knit team. This role operates on a rotating shift pattern between 8am – 8pm although the late finish is only around 10 times per year.
You’ll bring a strong FOH background along with a confident, personable, and flexible approach. In return, you’ll be working in stunning, modern offices just moments from Liverpool Street station.
Key Responsibilities:
- Act as a professional and welcoming ambassador for the firm, ensuring every client and visitor receives an exceptional first impression.
- Manage a busy reception area, overseeing meeting rooms, coordinating bookings, and ensuring all meetings and events run seamlessly.
- Handle all incoming switchboard calls efficiently, professionally, and courteously.
- Manage meeting room reservations, events, and same-day booking requests via the EMS system.
- Provide support for internal and client events, collaborating with multiple departments to deliver a first-class service.
- Issue and manage security passes for visitors and new joiners.
- Assist with invoice preparation.
- Maintain meeting room standards, including ordering supplies and ensuring rooms are set up correctly ahead of meetings.
- Coordinate with general office team regarding room setup and maintenance issues.
- Work closely with Hospitality teams to arrange catering and refreshments for meetings and events.
- Support the planning and delivery of in-house events.
- Maintain accurate and up-to-date intranet information.
- Conduct regular checks of kitchenettes and report any maintenance issues.
- Provide ad hoc business support to clients, including scanning, photocopying, travel arrangements, and accommodation bookings.