Office Administrator - Part-time

Office Administrator (Part-Time)
Location: Caterham, Surrey (across two office sites)
Salary: £28,000 - £30,000 FTE (depending on experience)
Hours: 30 hours per week (over 4 or 5 days)
The Role:
An excellent opportunity has arisen for an organised and proactive Office Administrator to support the smooth day-to-day running of a busy office environment. This varied role combines office administration, finance support, HR administration and IT coordination, making it ideal for someone who enjoys a diverse workload and takes pride in keeping operations running efficiently.
Key Responsibilities:
* Manage the day-to-day administration of two office sites.
* Act as the first point of contact for telephone calls, emails, visitors and incoming post.
* Coordinate office suppliers, contractors, maintenance and facilities.
* Provide general administrative support to the wider team.
* Process invoices, staff expenses and petty cash using accounting software (Xero or similar).
* Support HR administration, including onboarding, Right to Work checks, DBS checks, staff records and training administration.
* Liaise with an external IT provider to coordinate equipment, software, new starter set-up and technical support.
* Support Health & Safety administration, including Fire Warden responsibilities (training provided if required).
* Assist with stakeholder communications, mailouts and scheduling digital content.
The successful candidate will have:
* Previous experience in an office administration or operations support role.
* Excellent organisational skills with strong attention to detail.
* Good working knowledge of Microsoft 365 and Google Workspace.
* Experience using accounting software such as Xero or QuickBooks.
* Previous HR administration experience.
* Excellent written and verbal communication skills.
* The ability to manage multiple priorities and work independently.
* A proactive, flexible and positive approach.
Desirable:
* Experience within the charity, education or not-for-profit sector.
* Knowledge of Mailchimp, WordPress or Meta Business Suite.
* Understanding of Health & Safety procedures within an office environment.
***For your information:
*Interested? Please send your CV in as a Word format only
**Please only apply if you are already eligible to work in the UK
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Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.
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