Bookings & Events Co-ordinator
Are you ready to be the driving force behind the success of the UK's most sought-after party band? We play at some of the world's most exclusive Weddings, Jewish Weddings, Barmitzvahs, Corporate Events
Overview:
Join us in our dynamic Hampstead Garden Suburb HQ in London as the linchpin of our vibrant team. As the Bookings & Events Co-ordinator, you will help book, plan, and manage unforgettable gigs throughout the UK and across the world.
What's in it for you:
- Thrilling Challenges: Delve into the heart of a fast-paced, exhilarating environment that keeps you engaged and excited every day.
- Striking Work-Life Balance: Embrace a schedule that allows flexible days off in lieu of weekend event days worked or paid as overtime.
- Travel to luxury corners of the World managing the band at our regular International events
- Endless Learning: A role offering comprehensive on-the-job training complemented by additional training and continual support, empowering you to grow and excel.
Ideal Candidate:
- Passion Personified: A fervor for creating exceptional experiences and an innate ability to juggle multiple tasks with finesse.
- Master Communicator: Adept at building and nurturing relationships, converting enquiries into bookings, and liaising effectively with various stakeholders.
What We Offer:
- Supportive Environment: Work directly with the Directors in a nurturing environment that encourages your growth and innovation.
- Passionate Team: Collaborate with a team that is as dedicated and enthusiastic as you are, fostering an environment where creativity thrives.
Take the Lead in Creating Unforgettable Moments!
Join us and be at the helm of crafting unforgettable experiences for Europe's undisputed best Party Band. Our clients include some of the world's best-known companies, celebrities, high-net-worth private clients, and anyone else looking for the ultimate luxury entertainment. As the Bookings & Events Co-ordinater, you'll be an integral part of a journey that blends excitement, creativity, and professional growth.
Apply now to immerse yourself in a role that ignites your passion and amplifies your potential!
Job Description
Handling incoming bookings of the UK's most successful party band. Helping plan & co-ordinate gigs, and helping manage the band at events.
Office-based role in our Hampstead Garden Suburb HQ, London. Reporting directly to the Directors.
Full training will be provided on the job in addition to sales training / support as required.
Hours
Mon – Friday – 9.30-6pm (occasional later start / finish to meet or assist clients that can’t be contacted during the day.)
Weekends – Available for approx 2 weekend days per month as required to manage the band at your clients gigs – (with days off in lieu or as paid overtime.)
Bookings/Sales Aspects of the Role
- Answer all incoming enquiries calls during office hours (administer out of hours forwarded calls when required)
- Prioritise contacting all incoming enquiries to gather information and progress to a proposal
- Prepare proposals via the CRM system for clients – including researching any additional costs (travel, sound, logistics)
- Follow up proposals within agreed timescale
- Attend meetings with clients (evening /weekend flexibility sometimes required)
- Meet clients at events for them to experience the band playing live
- Answer questions relating to the services, and convert enquiries into confirmed bookings
- Prepare and send out contracts – explain terms if required and ensure return of docs within timescale
- Arrange for deposits to be paid to confirm bookings
Event Coordinator Aspects Of the Role
- Send reminders and statements for payments – stay on top of payment due dates
- Liaise with venues to ensure sufficient space, power, facilities, dB levels, load in access, schedules etc
- Liaise with the in-house sound / production company (lit.co.uk) to confirm sound system requirements
- Liaise with the client regarding time-plan, meals, song choices
- Arrange travel & and logistics for the band where necessary for international travel
- Send out a pre-gig email to the band with travel details/timings / setlist any other info
- Manage wardrobe (ensure sufficient inventory, ensure everything is gig-ready and in the correct location, arrange dry cleaning as required)
- Attend & Manage events – attend where necessary, or arrange & prep freelance managers to be there (as per agreed available for a minimum of 2 per month as required) This may require some international trips.
Business Development, Other Aspects & Opportunities
- Assist & Contribute to Ongoing Business Development Projects & help develop new products
- Maintain regular contact with existing & potential referrers (hotels, event planners, agencies, wedding suppliers etc) via email / phone / meeting / networking
- Other tasks as required – may involve administrative tasks, site visits, arranging auditions, scouting etc
- Be proactive with driving the business forward via Linked In, Social Media, Networking and other marketing channels