Aureos are seeking a Document Controller to support with our projects, based at our Manchester office close to Manchester airport.
The Document Controller will be responsible for managing and maintaining project documentation in accordance with company procedures and client requirements. This role ensures that all documents are accurate, up-to-date, and accessible to relevant stakeholders throughout the project lifecycle.
Duties/Responsibilities
- Maintain and control all incoming and outgoing project documentation.
- Ensure documents are correctly named, formatted, and filed in accordance with company standards.
- Support project teams in the preparation and submission of technical documentation.
- Manage document workflows and approval processes using document control systems:
- Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.
- Identify the contractual requirements in relation to document control.
- Distribute documents to internal teams and external stakeholders as required.
- Issue document numbers to relevant parties in accordance with the project requirements
- Quality check incoming documents (e.g. From designers) in line with the document control procedure)
- Ensure documentation contains the appropriate metadata for tractability retrieval and audit purposes
- Work to continuously improve and enhance procedures and systems utilised for document control.
- Provide appropriate input to the development, documentation and ongoing maintenance of the Information Management Plan to meet relevant requirements (i.e. ISO 9001).
- Provide feedback such that the Design Manager is fully aware of all documentation issues.
- Manage systems (SharePoint, Autodesk BIM 360 Field, BIM 360 Docs) such that all documentation is stored efficiently and can be accessed at all times.
- Collect and register all technical documents such as drawings and blueprints.
- Review and update documents for maintenance and quality control
- Keep other personnel updated on new document versions and how to obtain access
- Provide document support to ensure information is issued and maintained in an efficient and accessible controlled manner
- Support the review / approval process, including the collation, distribution and close-out of comments
- Support implementation of other relevant procedures (i.e. TQ/RFI Database)
Skills and Experience
- Experience working as a Document Controller and within a similar industry.
- Be used to working with Document Control software.
- Have great organisational skills.
- Ability to work independently and manage multiple tasks simultaneously.
- Proactive and methodical approach to work.
In return you will receive
- Generous Salary
- 25 days Holiday with the option to buy more
- Pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- Employee benefits portal.
- On-site parking
- Private medical insurance
- Referral Scheme
Equal Opportunities
Aureos are an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.