HR Administrator

Portfolio HR & Reward is delighted to partner with a dynamic, progressive, and highly respected multi-disciplinary professional practice to recruit an experienced HR Administrator on a permanent, part-time basis.

This is a pivotal, hands-on administrative role designed for an organised HR professional who thrives in a fast-paced, high-standard corporate environment. Working closely with the senior leadership team, you will take full ownership of the day-to-day HR administration, ensure the smooth running of the employee lifecycle and maintain operational excellence across the firm.

This position is ideal for an individual who possesses a strong background within the legal sector or a similar partnership-led professional services environment. You will be comfortable working independently, managing competing priorities, and acting as a trusted point of contact for internal and external stakeholders.

Key Responsibilities

Core HR Administration & Lifecycle Support

Coordinate the end-to-end onboarding process, including preparing offer letters, contracts, and managing pre-employment compliance checks.
Lead the coordination of staff inductions, ensuring a welcoming and structured introduction to the firm for all new starters.
Oversee the offboarding process, handling exit administration, equipment returns, and final documentation with care.
Act accurate records of employee absences, tracking annual leave, sickness, and parental leave inline with company policy.

Data Integrity & Confidentiality

Take full ownership of the internal HR database, ensuring all employee records are kept strictly up to date, accurate, and secure.
Handle highly confidential correspondence and sensitive information with absolute discretion, professionalism, and compliance with data protection laws.
Conduct regular data accuracy checks to ensure information flows correctly for payroll and management reporting.

Recruitment Coordination & Liaison

Support the firm's growth by acting as a primary liaison point for external recruitment partners and direct candidates.
Coordinate interview schedules, manage candidate feedback loops, and ensure a premium candidate experience throughout the hiring process.

Employee Relations Support

Provide essential administrative support during lower-level Employee Relations (ER) cases, including taking minutes, preparing meeting packs, and filing outcome letters.
Act as an approachable and knowledgeable first point of contact for day-to-day policy enquiries from employees and managers.

Skills & Experience Required

Sector Expertise: Proven, hands-on HR administrative experience working within a legal practice or a structured professional services environment (e.g., accountancy, property, consultancy).
Confidentiality: A flawless track record of handling sensitive personal data and confidential business information with total discretion.
Lifecycle Knowledge: A solid understanding of core HR processes, including onboarding, absence management, and basic ER administration.
Organisational Skills: Exceptional time management capability with the ability to manage a varied workload effectively across a two-day working week.
Communication: Highly articulate with professional written and verbal communication skills, comfortable interacting with senior partners and external stakeholders alike.
Tech Literacy: Proficient in standard MS Office suites (Word, Excel, Outlook) and experienced in utilising internal HRIS or database platforms.

Ideal Candidate Profile

You are a meticulous, process-driven HR administrator who takes pride in accuracy and efficiency. You understand the unique pace, etiquette, and compliance requirements of a legal or professional services office. You are self-motivated, comfortable managing your own time across a part-time schedule, and keen to establish yourself as a dependable pillar of support for the firm's leadership team.

51697BR

INDHRR

The Portfolio Group are acting on behalf of our client in recruiting for this position