Graphics Project Coordinator

Grapgics Project Coordinator
Location: Bishops Stortford, Hert’s
Department: Graphics / Project Management
Role type: Full-time
Salary: Negotiable

About
A creative production partner for live events, exhibitions, and branded spaces, bringing together design, project management, print, manufacturing, logistics, and installation under one roof.
Supporting leading organisers, brands, and agencies across the UK and internationally, the business is growing and seeking a highly organised Project Coordinator to support the Project Management team.

The Role
A key support role ensuring project information is accurate, systems are reliable, and Project Managers have what they need to deliver on time and to standard.
Working with design, production, manufacturing, and logistics, you will maintain project data in Smartsheet, support quoting and coordination, and learn to prepare RAMS and method statements.
This is a structured role with development into project management over time. It requires strong attention to detail, a methodical approach, and the ability to manage competing priorities.
Office-based in Takeley, with occasional travel.

Key Responsibilities

Project Data & Quality Control
-Maintain accurate project data in Smartsheet
-Check links, documentation, and workflows
-Monitor spreadsheets, formulas, and automations
-Carry out quality checks before production
-Resolve errors and improve systems

Quoting & Project Support
-Assist with quotations
-Support projects from enquiry to delivery
-Track deadlines and requirements
-Assist with change control and cost tracking
-Take ownership of smaller projects over time

Health & Safety (RAMS)
-Support preparation of Risk Assessments and Method Statements
-Ensure documentation is accurate, accessible, and compliant

Communication
-Handle overflow reception calls
-Direct enquiries professionally
-Liaise with internal teams to ensure accurate information flow

What We’re Looking For
A highly organised, detail-focused individual looking to develop a career in project management. Confident working with data, supporting multiple teams, and proactively resolving issues.

Key Skills & Attributes
Attention to Detail – Maintains accurate, consistent data
Organisation – Manages multiple priorities effectively
Systems & Data – Strong Excel skills; Smartsheet desirable
Communication – Clear and professional verbal/written skills
Proactivity – Identifies and solves problems independently
Teamwork – Works across teams and supports multiple stakeholders
Willingness to Learn – Interested in project management, quoting, and H&S
Independence – Works effectively on own tasks
Industry Interest – Interest in events, graphics, and production

Experience
Not essential, but useful:
-Data/spreadsheet administration
-Project coordination/support
-Quoting or estimating
-Reception or customer-facing roles
-Experience in print, events, or creative production
-An interest in progressing into a Project Manager role is desirable.

Training & Development
-Training on systems and processes
-Ongoing development in coordination and RAMS
-Clear progression into project management

What We Offer
-Varied role in a growing business
-Exposure to UK and international projects
-Collaborative team environment
-Training and support
-Competitive salary
-Career progression opportunities