Graphics Project Manager

Graphics Project Manager
Location: Bishop’s Stortford]
Role type: Full-time
Salary: Negotiable

About us
We are a creative production partner for live events, exhibitions, and branded spaces.
We bring together design, project management, large format print, manufacturing, logistics, and installation under one roof. This allows us to deliver high-impact environments with greater control, stronger communication, and a better experience for our clients.
Our work supports some of the world’s leading organisers, brands, and agencies across the UK, Europe, and internationally.
As the business continues to grow, we are looking for a Graphics Project Manager to join our team and help deliver exceptional projects from initial brief through to final installation.

The Role
The Graphics Project Manager will be responsible for managing graphics projects from concept to completion.
You will work closely with clients, internal design teams, print production, manufacturing, logistics, and installation teams to make sure every project is delivered on time, on budget, and to the expected standard.
This is a hands-on role that requires strong organisation, clear communication, commercial awareness, and the ability to manage multiple moving parts at once.
You will be involved in client briefings, project planning, estimating, scheduling, artwork coordination, production tracking, supplier management, site delivery, and financial administration.
The role will be mainly office-based in Takeley, with some travel to client meetings, event venues, and installations where required.

Key Responsibilities

Project Management
-Manage graphics projects from initial brief through to final delivery.
-Act as the main point of contact for clients throughout the project lifecycle.
-Take clear ownership of project timelines, budgets, schedules, approvals, production requirements, and delivery milestones.
-Build and maintain project schedules to ensure work is planned, communicated, and delivered properly.
-Coordinate internal resource across design, print, production, logistics, and installation.
-Ensure all departments have the right information at the right time.
-Track project progress and resolve issues before they impact delivery.
-Support live event installations where required.

Client Communication
-Build strong working relationships with clients, organisers, agencies, and internal stakeholders.
-Understand client requirements and translate them into clear internal briefs.
-Keep clients updated throughout the project.
-Manage expectations around timelines, approvals, costs, and delivery requirements.
-Identify opportunities to add value and improve the client experience.

Graphics and Production Coordination
-Work closely with the design and artwork teams to ensure briefs are clear and deadlines are understood.
-Ensure print files, production information, finishing details, and installation requirements are accurate.
-Liaise with print production to monitor capacity, output, priorities, and deadlines.
-Coordinate with manufacturing and logistics where projects require wider production support.
-Ensure graphics are produced, packed, labelled, and dispatched correctly.

Commercial and Financial Control
-Prepare quotes in line with agreed pricing, contracted rates, and project requirements.
-Monitor project budgets and flag any cost risks early.
-Raise purchase orders where required.
-Support month-end financial processes, including invoicing, cost tracking, and order reconciliation.
-Work commercially to protect project margin without compromising delivery quality.

Site and Installation Support
-Support installation planning, including site information, access details, delivery times, RAMS, and team requirements.
-Brief installation teams clearly before work begins.
-Attend site where required to support project delivery.
-Help resolve any on-site issues quickly and professionally.
-Ensure completed work reflects the agreed brief and company standards.

Continuous Improvement
-Contribute ideas that improve quality, efficiency, communication, and client service.
-Support the development of better systems, processes, and ways of working.
-Work with the wider team to improve planning, visibility, and accountability across projects.
-Promote the company’s sustainability approach, including reuse, recycling, material awareness, and responsible production choices.

What We’re Looking For
We are looking for someone who is organised, proactive, commercially aware, and confident managing clients and internal teams.
You will need to be comfortable working in a fast-paced environment where deadlines are fixed and detail matters.
Experience in large format print, exhibitions, events, graphics, production, or project management would be highly beneficial.

Key Skills and Attributes

Organisation
You can manage multiple projects, deadlines, schedules, and priorities without losing control of the detail.

Communication
You communicate clearly with clients, suppliers, production teams, designers, installers, and senior stakeholders.

Ownership
You take responsibility for your projects and make sure issues are followed through properly.

Commercial Awareness
You understand the importance of budget control, margin protection, accurate quoting, and timely invoicing.

Attention to Detail
You check information carefully, from artwork proofs and production specs to delivery notes and installation requirements.

Problem Solving
You are calm under pressure and able to find practical solutions when challenges arise.

Client Focus
You understand the importance of service, trust, and delivering what has been promised.

Teamwork
You work well with others and understand that successful projects rely on strong collaboration.

Adaptability
You can respond to changing deadlines, client requests, and live event pressures.

Industry Interest
You have an interest in graphics, events, exhibitions, design, production, and how creative ideas are delivered in the real world.

Experience Required
-Ideally, you will have experience in one or more of the following areas:
-Project management
-Large format print
-Exhibition graphics
-Event production
-Branded environments
-Creative production
-Client account management
-Production coordination
-Install or site delivery
-Experience with project schedules, quoting, artwork approval processes, suppliers, and live event deadlines would be an advantage.

What We Offer
-A varied role within a growing creative production business.
-The opportunity to work on UK and international projects.
-Exposure to high-profile events, brands, organisers, and agencies.
-A collaborative team environment.
-Full training and support.
-Competitive salary.
-Opportunities for personal and professional development.
-The chance to be part of a business that values quality, creativity, sustainability, and continuous improvement