Administrative Assistant
Salary – Competitive, dependent on experience
Hours – 40 hours per week
Location – Bletchley or Northampton
As an Administrative Assistant at FCC Environment, you will provide administrative support to the Collections Contract portfolio, ensuring the smooth running of both finance and operational administration activities. You will support contract performance through accurate record keeping, invoice processing, customer communication and general office administration.
This vacancy is for a full-time position, working 40 hours per week.
Our promise to you
- Competitive salary
- 25 days' annual leave (full-time working) plus Bank Holidays
- Pension scheme
- Life insurance
- Discretionary bonus scheme
- On-the-job training and progression
- Recognition scheme
- Refer a friend scheme
- Flexible benefits, including high street savings, cycle to work scheme and Gymflex membership (where applicable)
- Access to an Employee Assistance Programme and the Best Doctors Service via our Wellbeing Platform
What will you be doing?
- Answering telephone enquiries and relaying messages in a timely and professional manner.
- Maintaining contract spreadsheets and administrative records on a daily basis.
- Processing revenue invoices and supporting administration through company accounting systems.
- Processing purchase invoices and assisting with purchase order administration.
- Taking receipt of purchase orders and ensuring payment requests are processed correctly.
- Monitoring PPE requirements and arranging orders as required.
- Ordering office supplies and equipment when needed.
- Maintaining site filing systems and ensuring IMS documentation is up to date.
- Taking meeting minutes and producing accurate written records when required.
- Liaising with local authority waste officers regarding operational matters and customer queries.
- Supporting the tracking of employee absence and holidays.
- Assisting the Collections Finance team with data entry, reporting and invoice investigations.
- Undertaking other reasonable administrative duties to support contractual and operational requirements.
What are we looking for?
- Previous administrative experience in a busy office environment.
- Strong organisational skills and excellent attention to detail.
- Good communication skills with the ability to build positive working relationships.
- Customer-focused approach with the ability to respond effectively to enquiries.
- Ability to prioritise workloads, meet deadlines and manage competing demands.
- Good IT skills, including Microsoft Office applications.
- Experience working with spreadsheets, databases and email systems.
- Ability to work on your own initiative as well as part of a team.
- Flexible, proactive and willing to learn.
- Commitment to health, safety and company procedures.
About Us
We are FCC Environment, one of the UK’s leading waste and resource management companies. Our goal is to minimise the amount of waste that ends up in landfill by transforming it into valuable resources wherever possible.
Operating over 200 facilities across the UK, and employing around 4,500 people, we’re on the frontline of tackling climate change. We need ambitious, innovative professionals like you to help us shape a sustainable future.
FCC Environment is an equal opportunities employer. We value diversity and are committed to creating an inclusive environment for all employees.
How to apply
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Salary description
£25321.00 - £31651.00 per year