Property Manager

Job Description
Experienced Property Manager to include site visits and attendance at AGMs
Salary £30,000 to £35,000 / year plus 22 days holiday
Working hours 09.00am – 5.00pm weekdays with an unpaid hour for lunch
Working week: 35 hours
Full-time
Private healthcare
Site Inspections/Visits/AGMs
* Quarterly site visits and inspections across the portfolio of properties.
* Any additional visits as required where residents/directors require a face to face.
* To attend AGMs – either during the day or in the evening – the total number to be agreed in advance. Time off in lieu will be given for any evening attendance.
* To produce the AGM calling notices and Minutes as required.
Site/Block Works Required
* To make a list of works required to each block/estate and to appoint the relevant contractor to undertake the work – being mindful of the available funds and spend cap
* To produce and issue the Section 20 (major works) paperwork and follow this through – liaising with contractors and obtaining quotations etc to supervising and signing-off on the final works.
* To produce and issue the Scope of Works (where expert knowledge is not required) and send out to tender to contractors either nominated or known to us - other members of the team can assist with meeting contractors on-site
* To undertake any works as required by Directors of Management Companies providing finances allow.
BlocksOnline - Block/Estate Accounting
* The use of BlocksOnline to review the financial position of the block/estate in preparation for meetings
* Basic training will be provided and initiative to be used to expand knowledge
* Draft annual budgets for approval by the Directors of the Management Company
* To produce reports as necessary for directors on a quarterly or monthly basis
General
* To liaise with our newly appointed Property Management Administrator on day-to-day issues and who will be available to assist on certain matters
* To work closely with the maintenance team members on the distribution of workload in terms of small/routine repairs to each of the blocks managed. This may include filling holes in walls damaged by doors, changing a DD/LED lightbulb in the hallway, affixing corner strips to walls, repairing low-level knee-high fencing. You will be responsible for instructing contractors for other jobs requiring more expert skills like intercom repairs or electrical installations.
* To respond to all emails, letters, calls and correspondence from residents in a timely manner
* To respond to urgent matters, and be capable of prioritising these over existing workload
* To provide holiday cover to fellow Property Managers as required
This role will require someone who can keep information up to date on works required on each of their sites and inspect the properties on a quarterly basis
This role requires the following:
Excellent communication skills and telephone manner
Excellent organisational skills
Excellent time management
Strong standard of literacy – written and verbal
Diligence, understanding and patience
Emotional resilience
Excellent diary management to keep on top of outstanding issues
Strong work ethic
Team player
Hard worker
Driver and own a car/vehicle
Education/Minimum Requirements:
TPI qualified and highly experienced in the day-to-day property management (Managing Agent not Letting Agent) sector
Location:
Hybrid – remote Near Southampton, Havant and/or office at Southdown House, Chichester