Office Porter

PORTER DUTIES
FACILITIES
Daily Tasks
* Conduct a daily morning and afternoon walk around (time permitting) of the
building, including stairwells, to identify and move items that are blocking walkways
and fire evacuation routes (that may include trolleys, waste cardboard or other
rubbish items, broken furniture etc).
* Check kitchens/kitchenettes twice weekly (Tuesday and Fridays), restocking supplies
as required
* Check in with COPA (Consular and Passports) mail room to check if larger parcels
need delivering internally. Respond to requests during the day too.
* Report any damage you notice to the building or items within to Business Ops
(Facilities). This includes potential hazards such as loose cables, lights out, floor
markings or spillages and anything that may cause potential risk and harm.
* General ad hoc requests such as:Assisting with moving furniture and items within Australia House.
o Delivering stationary items such as paper or hand towels around AHC.
o Remove large waste items to an appropriate place for disposal (under
guidance of Facilities Officer)
o Assisting contractors with periodic basement clear outs.
o Checking level 2 print stations to ensure there is an adequate paper supply
o Assembly of simple furniture items
Weekly Tasks
* Check all the hand sanitiser dispensers, topping them up with sanitiser when
required. Report any loose/fallen units to Business Ops (Facilities) with the relevant
location and report low stock of sanitiser tubs
* Sweep of the AHC rooftop event space (remove leaves, check plants look healthy).
Report any issues to Facilities. Water plants outside the Downer room and check
condition of plants in Exhibition Hall
* Check of all the DFAT dishwashers and glasswashers are in working order and replace
the salt as required.
* Remove leaves and debris from Executive balconies
Ongoing Tasks
* Maintain inventories of all stored furniture and event items, reporting back any
broken items or items that need to be repaired to Business Ops (Facilities)
* Keep all furniture and event stores tidy and orderly at all times
* Keep Porter's storeroom tidy and orderly at all times, advising Business Ops
(Facilities) when items need to be reordered such as black sacks, sponges, kitchen
detergent and salt.
EVENTS
Before an Event
* Review setup requirements in accordance with the Room Set up form
* Check the tables and chairs stock on the event level to ensure there are enough to
meet the setup requirements.
* If there are not enough tables and chairs move from other levels via stairs or goods
lift.
* Prepare event space and layout furniture as instructed
* Setup technology if required (AV and Utilities such as TV Screens, Speakers, Projector,
PA System).
* Meet the caterers at Melbourne Place and escort through goods lift as required
* Collect deliveries for crockery & cutlery supplies, drinks and small catering from
external caterers or relevant AHC storage area
* Ensure dishwashers have enough salt and are in working order (see facilities duties)
* Organise coffee and tea urns if requested
* Collecting wine from stores and transport to fridge space in relevant kitchen
After an Event
* Clear furniture or reset room as required
* Return crockery and cutlery stock to courier (or relevant AHC storage area)
* Check kitchen is clean and all items are out of the dishwasher and returned to their
correct location
Note
When large or multiple events are scheduled in the High Commission, additional assistance
may be required. Please request additional assistance ahead of time so it can be organised.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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