Purchasing Administrator

We are seeking a detail-oriented and analytical Purchasing Administrator to manage the stock procurement process in our growing e-commerce operation.

Reporting to the Operations Manager, this newly created position will serve as the pivotal link between our product suppliers, warehouse team, and the customer sales & support team.

Job Specification

Mon-Fri | 9:00am – 5:00pm Salary: £28-32k (depending on experience)

Salary: £28,000 - £32,000 depending on experience

Benefits: Group Life Assurance | Health Cash Plan | 10% Employer Pension Contribution | 25 Days Holiday | Discretionary Annual Bonus | Long-Service Holiday Award Scheme

Responsibilities:

Order processing

Place orders for replenishment stock and new products

Place customer dropship orders with suppliers

Compare order acknowledgements with POs and resolve issues

Delivery management o Monitor and chase stock deliveries

Update dropship orders with tracking information for our customers

Work with Goods-In & suppliers to resolve stock shortages/damage

Work with the sales team & suppliers to resolve dropship delivery issues

Backorder management

Compare orders with deliveries & maintain accurate backorder information

Work with suppliers to resolve backorder discrepancies

Review customer backorders daily with the sales team

Assist the sales team with answering customer queries on stock availability

Data & system management

Compare PO vs invoice pricing and resolve discrepancies with suppliers

Monitor suppliers’ stock availability of dropship items & update website

Optimise stock levels based on stock turn/lead-time/storage capacity etc.

Work with Operations & New Product Introduction to manage obsolete or replaced product lines

Reporting to: The Operations Manager

Person Specification Qualifications

Good passes in English and Maths at GSCE

Minimum of 3 A-levels or equivalent Key skills

Strong communication skills and confident dealing with suppliers on the phone

Concise, accurate & unambiguous in e-mail communications

Tenacious & able to determinedly chase issues to successful conclusion

Highly organised & analytical, with a strong attention to detail

Proactive and dynamic approach to work

Intermediate-level

Excel skills required Experience

Previous experience of working within a commercial purchasing department or similar operational administrative role would be highly beneficial