c£40,000 FTE
Must be able to start immediately and have a corporate background
The role of the Office Manager / Receptionist will be the located in our London office, where the Receptionist will be at the forefront of managing visitor experience whilst handling incoming calls, ensuring the compliance smooth running of the office.
The role is suitable for a proactive, positive person who wants to be part of the team and has a passion for delivering leading service to all those they interact with.
The role will be based within on site at our London office. Monday - Friday and will not be a hybrid role starting asap with an end date of 31st August 2026.
What does the role entail?
· Greeting visitors to the office ensuring they have a warm welcome and positive experience. Representing the business with a positive attitude and professional appearance.
· Managing Meeting room bookings, ensuring priority given to clients rather than internal requirements
· Assisting where required with setting up meeting facilities, assisting with serving and clearing catering and refreshments and ensuring the coffee machine is maintained daily and functioning.
· Taking and directing calls via switchboard to relevant teams/departments.
· Organising, maintaining and ordering supplies for the office for both employees and visitors.
· Maintaining Security for the office and reporting any suspicious activity.
· Ensuring colleagues remain compliant for both Health, Safety & Security purposes and adhere to processes.
· Liaising with the building management team, take ownership and organise contractors for maintenance work as required and in a timely manner.
· Ensuring contractors are managed and organised whilst within the office, ensuring they remain compliant for both Health & Safety and Security purposes.
· Ensuring health and safety standards are met and evidenced as required.
· Becoming the onsite Audio Visual Equipment guru - Providing basic IT/presentation troubleshooting help and interacting with IT as required.
· Completing administrative tasks and delivering/accepting mail.
· Providing back up executive assistance, as required and subject to capacity.
· Owning the above processes within the London office and identifying improvements.
What we're looking for:
· Experience of working in corporate setting in a similar role.
· Management of key stakeholders at all levels in a typical corporate environment.
· Previous experience of using video conferencing solutions.
· Excellent communication and interpersonal skills.
· Excellent verbal and written communication skills.
· Experience of using all Microsoft packages
Salary description
£150.00 - £150.00 per day