Administrator

Overview
To analyse jobs and apply relevant costs as per contracted rates while still maintaining an eye for detail and profit. As a Costings Administrator you'll be the gate keeper between the service desk, engineers and clients ensuring that all reports are client friendly and all jobs are processed correctly; this will require you to check and challenge other departments so a confident and friendly attitude is key to maintaining good relationships. You will also be working with contract managers and senior management to ensure excellent delivery of service and accurate costing.
This role also includes an element of checking invoices from subcontractors and suppliers for approval so a careful and conscientious approach is necessary. The team is also responsible for producing applications for payment to the clients so excel skills are a must. This element of the job is very detail based and again a keen eye for detail is required as this is a point of direct contact with the client. We also issue costs to the client via invoices which need to be vetted before being sent to ensure we are in the best possible position to receive payment from the client in a timely manner.
This role will suit a target based individual- we aim to cost a minimum of 100 jobs per day across a variety of contracts with the additional tasks listed above as well. This role is varied and diverse with priorities changing throughout the month to fit the requirements of the business.
Main Purpose
* Carry out job costing across all Contracts to the agreed contracted rates;
* Invoice checking & approvals;
* Quality assurance for job costings carried out;
* Carry out profitability analysis across all contracts to ensure efficiencies
* Identify opportunities to improve processes across business units to drive revenue, decrease costs and potential further works
* Identify and effectively communicate efficiency improvements within the costing process
* Prepare customer valuations within the contracted timescales;
* Develop and maintain relationships with Group Finance, Contract Managers Heads of Departments, administration teams, Engineers & sub-contractors; customers and 3rd party suppliers.
Key Skills / Knowledge
* PC literate with a strong knowledge of Excel;
* High level of written & verbal communication skills, across all peer groups;
* Knowledge of or experience with Tesseract, Compleat and Sage (advantageous)
* Ability to work autonomously as well as part of a team;
* Positively react to changing workloads;
* Able to work in high pressure work environment.
Essentials
* All applicants are subject to NSI Screening, 5 years in-depth referencing, DBS, credit & sanctions checks and Occupational Health screening
* Must have a valid right to work in the UK
* We welcome applications from those living within the local geographical area & surrounding towns