Executive Assistant- Full time
Permanent
Oxford- hybrid
Commercial/ Family Departments
A leading UK national Law firm is looking for an organised and proactive Executive Assistant to provide essential support to their local team, working closely with Team Leaders and Regional Executive Managers. You will have access to resources like the Document Production team, Admin Assistants, and Business Services, allowing you to manage your workload effectively while contributing to the wider team. Though you’ll have autonomy in managing your day, collaboration is key, and you’ll be expected to build strong relationships across the business and with clients, ensuring you align with the firm’s values
.
What You’ll Nee
- d:Experience in a professional services environment, ideally providing support to executives, lawyers, or similar professional
- s.Strong organisational skills and the ability to multitask and prioritise effectively in a fast-paced settin
- g.Excellent written and verbal communication skills, with a high level of attention to detai
- l.Confidence to manage multiple stakeholders, delegate tasks as needed, and work independently when require
- d.Strong relationship-building abilities, with the confidence to work with both internal teams and external client
- s.A proactive, flexible attitude, ready to take on new responsibilities and rise to challenge
s.
Your Key Responsibiliti
- es:Business Development & Support: Organise team meetings and events, handle travel arrangements (including international), liaise with business support teams, update legal directories, and assist with client communications and profile updat
- es.Client Service & Matter Management: Provide outstanding client service by managing client data, ensuring compliance procedures are followed, and keeping records accurate and up to date. Support tasks such as conflict checks, risk assessments, and client financial reporti
- ng.Diary & Task Management: Coordinate diaries and appointments, ensuring all necessary materials are prepared. Keep track of key dates, deadlines, and reminders for both clients and the te
- am.Finance & Billing: Assist with financial reporting, invoicing, billing queries, and expense claims. Work closely with the finance team to manage financial housekeeping tasks and prepare client invoic
- es.Workflow & Task Prioritisation: Effectively manage multiple tasks and projects, provide regular updates, and work closely with lawyers and support teams to meet deadlin
es.
If you’re an organised and proactive individual who thrives in a team-focused environment, this role is an exciting opportunity to take on new challenges and grow within a dynamic team. Apply to