JOB SUMMARY AND PURPOSE
ECLAS will host a Global Conference from 18th to 23rd September 2026 in Durham. It will bring together international team members across all strands of the project. The Conference Associate will assist with logistics and correspondence for the conference as well as administrative and secretarial tasks in project communications. Attention to detail is essential.
DUTIES AND RESPONSIBILITIES
* Provide administrative support for the Durham based Communications Manager (CM) and Deputy Project Manager (DPM) before, during, and after the ECLAS Global Conference
* Assist DPM in administration of the conference
* Track and liaise with delegates and speakers, recording travel times, expenses, meals, and accommodation
* Keep agendas, rotas, and delegate lists
* Assist DPM in communication with St John’s College Reception, Housekeeping, Catering, and Finance
* Print and distribute agendas, name badges, and other materials
* ATTEND THE CONFERENCE at St John’s College, Durham, 18-23 Sep 2026 (9am-9pm – with planned breaks)
* Assist with set up and clean up, including AV
* Help direct delegates and speakers to events and accommodation
* Assist CM in administration of media resources
* Track and spell check submitted materials
* Post Vimeo films to YouTube
* Archive records for the project including agendas and minutes, reports, budgets and other project documents
* Assist team members in the preparation of reimbursement paperwork
* Support other ECLAS team members in project activities as needed
REQUIREMENTS
Work will be at St John’s College in Durham. Attendance at the Global Conference (18th - 23rd September 2026) is essential. (We will plan for breaks and compensatory time off.)
PERSON SPECIFICATION
* GCSE pass in Maths and English
* Attention to detail and reliable data entry ability
* Excellent team-working and interpersonal skills
* Ability to work independently and exercise personal initiative
* Good time management skills and ability to focus on the delivery of assigned tasks
* Proficiency with MS Word, Excel, Outlook and Team
* Strong English language skills, both written and oral
* Previous administrative experience
* Proficiency with Google Workspace (desirable)
* Previous experience helping with events (desirable)
* Familiarity with YouTube, X, and Bluesky (desirable)
Due to the high volume of applications we receive, we are unable to contact every candidate individually. If you do not hear from us within 7 days of submitting your application, please assume that you have not been shortlisted on this occasion.
We are committed to fair, consistent, and inclusive recruitment practices, and all applications are reviewed in line with relevant employment legislation and our equal opportunities principles.
This vacancy is being advertised on behalf of Gem Partnership Ltd who are operating as an employment agency.
To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website to get free, expert advice for a safer job search
Salary description
£15.81 - £15.81 per hour