Calibration & Instrumentation Administrator

Job Purpose:
The C&I Administrator is responsible for supporting the management, tracking, documentation, and control of instrumentation and calibration-related activities within a regulated environment. The role ensures accuracy, compliance, and effective coordination of all associated technical and administrative processes, particularly in a GxP-controlled environment.

Key Responsibilities:

Possess a basic understanding of instrumentation principles and measurement units such as bar, volt, mA, Hz, psi, etc.
Understand fundamental instrumentation concepts including input/output signals, calibration ranges, tolerances, and rejection/error criteria.
Demonstrate advanced proficiency in Microsoft Office applications, particularly Excel (spreadsheets), for data management, reporting, and tracking purposes.
Manage and maintain multiple databases and documentation systems with a high level of accuracy and organization.
Ensure full control and compliance of all GxP documentation processes, including:
Document issuance
Review and tracking
Filing and archiving
Lifecycle management of controlled documents
Maintain and update databases related to calibration activities on a daily basis and ensure data integrity.
Liaise effectively with internal departments, subcontractors, and third-party calibration service providers to coordinate activities and ensure timely execution of tasks
Track and monitor daily operational data and ensure all records are updated and accurate.
Prepare and submit daily and weekly reports to the line manager in a timely and structured manner.
Maintain competence and ensure the accuracy and completeness of all forms and records generated or handled within the role.
Share knowledge and provide support to team members and cross-functional departments to improve overall operational efficiency.
Maintain and oversee the Computerized Maintenance Management System (CMMS), ensuring all relevant reports and records are up to date and available for review.

Person Specification:

Previous experience in an administrative, coordination, or support role within a technical, engineering, or maintenance environment
Exposure to instrumentation, calibration, or maintenance processes, ideally within regulated industries such as pharmaceuticals, life sciences, manufacturing, or utilities
Experience working within GxP, GMP, or other regulated quality environments, with a strong understanding of documentation compliance and audit readiness
Demonstrated experience managing controlled documents, records, or quality systems, including document lifecycle and version control
Proven ability to work with and maintain databases, tracking systems, or CMMS platforms
Strong data management experience, with a high level of proficiency in Microsoft Excel (e.g., data analysis, reporting, tracking logs)
Experience coordinating with cross-functional teams, vendors, or third-party service providers to support operational activities
Familiarity with calibration schedules, asset tracking, or maintenance planning activities would be advantageous
High level of attention to detail with a track record of maintaining accurate, audit-ready records and reports
Why CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process