Owen Reed is looking for a Legal Secretary for a top law firm in London to support Antitrust & Competition department.
Hybrid working arrangement: This Legal Secretary offers a hybrid working pattern of 4 days in the office and 1 day working from home.
The Role
This is an exciting opportunity for an experienced Legal Secretary to join a highly regarded Antitrust & Competition team within a prestigious international law firm. The Legal Secretary will provide comprehensive secretarial and administrative support to partners and attorneys, ensuring the smooth day-to-day operation of a busy practice.
The successful Legal Secretary will demonstrate exceptional organisational skills, outstanding attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. This Legal Secretary position requires professionalism, discretion, and a proactive approach to supporting fee earners and maintaining excellent client relationships.
Key Responsibilities
As a Legal Secretary, your responsibilities will include:
- Producing, formatting, proofreading, and amending legal documents, correspondence, presentations, and reports.
- Managing complex diaries, scheduling meetings, and maintaining deadline reminder systems.
- Coordinating travel arrangements, accommodation bookings, itineraries, and expense processing.
- Managing attorney inboxes, electronic filing systems, and records management processes.
- Organising incoming and outgoing correspondence, documents, and mail.
- Preparing legal documentation and providing comprehensive administrative support to attorneys and partners.
- Opening, maintaining, and closing client files in accordance with firm procedures.
- Updating and maintaining client information within the firm's CRM system.
- Monitoring and assisting with attorney time recording and timesheet submissions.
- Coordinating meetings, conferences, departmental events, and team activities.
- Handling confidential information with the highest level of discretion and professionalism.
- Supporting colleagues across the secretarial team during periods of absence and increased workload.
- Assisting with document production, filing, photocopying, and additional administrative projects as required.
- Attending relevant training sessions, team meetings, and firm-wide events.
Skills and Experience
The ideal Legal Secretary will have:
- Proven experience working as a Legal Secretary within a law firm environment.
- Excellent English language, grammar, and communication skills.
- Strong document production and proofreading capabilities.
- The ability to produce accurate legal documentation with minimal supervision.
- Excellent organisational skills and the ability to manage competing priorities effectively.
- Strong interpersonal skills and the ability to build positive relationships with clients, attorneys, and colleagues.
- A proactive, flexible, and professional approach to work.
- The ability to maintain strict confidentiality at all times.
- Strong teamwork skills and a collaborative working style.
- A typing speed of approximately 70 words per minute or higher.
Technology
The Legal Secretary will be confident using:
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Visio (advantageous)