We are looking for a proactive, hands-on and highly organised Executive Assistant to provide day-to-day support to a senior team. This is a varied and fast-paced role, ideal for someone who is confident working in a busy environment and is able to adapt quickly to changing priorities.
Experience within hospitality, construction, property, or another fast-moving industry would be highly beneficial, as the role requires someone practical, solutions-focused, and comfortable supporting both office-based and operational matters.
Key Responsibilities
- Diary & Scheduling Management – Organise and manage busy and complex calendars, prioritise meetings, and ensure efficient use of time.
- Meeting Coordination – Arrange and prepare for meetings, including agendas, minutes, presentations, and follow-ups.
- Correspondence Handling – Draft, proofread, and manage emails, letters, and other communications on behalf of the executive.
- Document & Report Preparation – Prepare presentations, briefing documents, and reports to a high standard.
- Point of Contact – Act as a key liaison between the executive and internal teams, clients, contractors, suppliers, and external stakeholders.
- Event & Project Support – Assist with the planning and coordination of events, business projects, site visits, and ad-hoc initiatives.
- Office & Administrative Support – Maintain accurate filing systems, manage expenses, support day-to-day office requirements, and assist with general administrative duties.
- Confidential Support – Handle sensitive information with the utmost discretion and professionalism.
- Personal Assistance – Provide occasional lifestyle support, such as managing appointments, reservations, and personal errands.
What We’re Looking For
- Proven experience as a PA, EA, senior administrator, office manager, or similar support role
- Experience within hospitality, construction, property, or a fast-paced operational environment is highly desirable
- A hands-on, can-do attitude with the ability to take initiative
- Excellent time management and multitasking abilities
- Strong written and verbal communication skills
- High level of discretion, professionalism, and attention to detail
- Confident using MS Office and/or Google Workspace
- Ability to remain calm under pressure and adapt quickly to changing priorities
This is a great opportunity for someone who enjoys being at the centre of a busy team, thrives on keeping things organised, and is confident supporting senior stakeholders in a varied, hands-on role.