Reception and Office Coordinator

We are seeking a polished and professional Temporary Reception and Office Coordinator to support a busy office based in Victoria. This is a front-of-house role requiring excellent presentation, strong communication skills, and the ability to manage reception alongside general office and team administration. You will be the first point of contact for visitors and staff, ensuring a welcoming, efficient, and professional office environment at all times.
Key Responsibilities
 
Reception & Front of House

Meet and greet visitors in a professional and friendly manner
Manage reception desk and main switchboard
Issue visitor and staff security badges
Coordinate visitor sign-in procedures in line with HSE/security protocols
Maintain a smart, organised, and presentable reception area  
Office Coordination

Receive, log, and distribute deliveries and couriers
Liaise with building management and security
Support meeting room bookings and visitor arrangements
Ensure office supplies are stocked and ordered as required  
Team & Administrative Support

Provide general administrative support to the wider team
Assist with diary management, documentation, and ad-hoc tasks
Support onboarding processes where required
Act as a key point of contact for internal queries  
Skills & Experience Required

Previous experience in reception, office coordination, or front-of-house roles
Experience within corporate or professional services environments (oil & gas or engineering desirable)
Smart, professional appearance with excellent personal presentation
Confident, articulate communicator with strong interpersonal skills
Highly organised with good attention to detail
Comfortable working in a fast-paced office environment  
What's on Offer

Immediate interview and start
High-profile front-of-house role
Professional corporate environment
Competitive hourly rate
Opportunity to gain experience within the oil & gas sector