About Workplace Futures Group (WFG)
WFG is a privately owned group with over 30 years of trading history, providing end-to-end workplace solutions through a portfolio of specialist businesses: Ambit, Modus, Plattform, Two, and Mytr. We have delivered £1.7 billion worth of projects since our inception in 1991.
Together, we are building a reputation as a true “one-stop shop” for workplace transformation—combining design, delivery, and innovation to create spaces that inspire and perform.
Our growth has been driven by a consistent focus on integrity, innovation, and delivery excellence—values that underpin everything we do.
About Ambit
Ambit is a dynamic rapidly growing, delivering high-profile and technically complex commercial retrofit projects. We are quickly becoming a go-to partner for clients looking to modernise and decarbonise their estates.
Our expertise spans retrofit, decarbonisation, and high-quality commercial fit-out, with a reputation for delivering complex projects at pace without compromising quality.
Role Overview
The Pre‑Construction Administrator plays a key role in supporting Ambit’s pre‑construction and technical teams by managing all administrative and document control processes during the early stages of commercial fit‑out projects. The role ensures that information is well organised, compliant, and readily accessible, enabling efficient tendering, design development, and project mobilisation.
You will work closely with the Pre Construction Director, Estimators, Technical Services Managers, Pre‑Construction Managers, Commercial Teams, and external consultants to support the successful delivery of complex commercial retrofit projects.
Key Responsibilities
Documentation & Document Control
- Manage, track and maintain all pre‑construction documentation in line with company, client, and industry standards
- Set up and manage structured document control systems for commercial fit‑out projects, including:
- Design information and technical submissions
- Health & Safety and compliance documentation
- Estimates, cost plans, and Bills of Quantities (BOQs)
- Pre‑construction programmes and tender documentation
- Maintain accurate and up‑to‑date records across SharePoint, Pro Core or other document management platforms
Pre‑Construction & Tender Support
- Provide administrative support throughout the tender and pre‑construction phases of commercial retrofit projects
- Assist with preparation and completion of Pre‑Qualification Questionnaires (PQQs), contractor questionnaires, and client documentation
- Coordinate the issue, receipt, and tracking of design information from consultants and supply chain partners
Coordination & Communication
- Ensure timely circulation of information between internal teams, consultants, and stakeholders
- Support Technical Services and Commercial teams in managing design clarifications, returns, and updates
- Maintain clear version control and audit trails for all project documentation
Process Improvement & Compliance
- Assist in streamlining administrative and document control processes to improve efficiency and consistency across projects
- Support compliance with health, safety, and quality procedures during the pre‑construction phase
- Help prepare documentation for smooth transition from pre‑construction into construction delivery
Required Skills & Experience
Essential
- Previous experience in an administrative or document control role within commercial fit‑out, construction, or building services
- Practical understanding of pre‑construction processes, ideally within commercial office or workplace projects
- Strong document control knowledge with excellent attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience using document management systems such as Pro Core, Viewpoint, 4Projects, Docelite, or SharePoint
- Ability to manage multiple deadlines in a fast‑paced, technically driven environment
Desirable
- Experience working on MEP or technically complex commercial fit‑out projects
- Familiarity with BOQs, cost plans, and tender documentation
- Previous exposure to working alongside Technical Services or MEP Design teams