Our client is looking to appoint a Project Coordinator to support the Engineering team in planning, executing, and delivering capital, maintenance, and continuous‑improvement projects within a regulated pharmaceutical manufacturing environment. This role ensures project activities are well‑organised, compliant with GMP standards, and aligned with production schedules. The coordinator works closely with engineers, validation teams, quality, operations, and external vendors to keep projects on track and fully documented.
General Responsibilities (Safety, Quality, Customer, Cost and Innovation)
To ensure that operations conducted are performed in accordance with the requirements of company Corporate Standards, Quality System, GMP and GDP Guidelines and industry standards.
Duties are performed to ensure:
- A safe working environment is maintained for self and other employees, ensuring all near miss incidents and accidents are reported in accordance with procedures.
- The Quality of products manufactured and released is assured through adherence to all procedures.
- Opportunities to improve operations and reduce cost are identified and progressed through the continuous improvement and demand innovation initiatives.
- Eisai’s philosophy of hhc is at the forefront of daily activities.
- All stakeholder and customer expectations are understood and met through communication.
- Performance is in line with personal and Eisai objectives with demonstrated behaviours and competencies.
Working Relationships
This position has working relationships with the following:
- Production Engineering (Production / Projects / Qualification)
- Site Engineering (Utilities / External Facility Management)
- Environmental, Health and Safety (EHS)
- Project Sponsors, Stakeholders and Project teams
- Production Operations (Manufacturing / Packaging / Warehouse)
- Quality Operations (Quality Control, Quality Assurance and Quality Systems)
- External equipment manufacturers, service providers and contractors to support Engineering activities
Job Specific Responsibilities
Project Planning & Coordination
- Support the development of project plans, schedules, and resource allocations for engineering and facility projects.
- Coordinate day‑to‑day project activities, ensuring alignment with production, maintenance, and quality requirements.
- Track project milestones, deliverables, and timelines, escalating delays or risks as needed.
- Co-ordinate risk assessments, method statements and permits to works for project activity.
- Carry out site inductions for Contractors.
Documentation & Compliance
- Maintain accurate and compliant project documentation, including URS, change controls, validation documents, risk assessments, and engineering drawings.
- Ensure all project activities adhere to GMP, GEP, HSE, and internal quality standards.
- Assist with preparation of documentation for audits, inspections, and internal reviews.
- Communication & Stakeholder Management
- Act as a central communication point between Engineering, Quality, Operations, Procurement, and external contractors.
- Organise project meetings, prepare agendas, capture minutes, and track action items to completion.
- Support vendor coordination, including scheduling site visits, managing documentation, and tracking deliverables.
Project Tracking & Reporting
- Monitor project budgets, purchase orders, invoices, and cost tracking in collaboration with finance and procurement.
- Prepare regular project status reports, dashboards, and KPIs for engineering leadership.
- Track risks, issues, and change requests, ensuring timely resolution and documentation.
Logistics & Administrative Support
- Coordinate equipment deliveries, installation schedules, and site access for contractors.
- Support the generation and archiving of related project documentation, drawings and reports.
- Coordinate shutdown planning, commissioning, and qualification activities.
- Maintain project folders, shared drives, and document control systems.
- Conduct EHS and GMP Inductions of external contractors.
Skills and Qualifications
Essential
- Strong organisational and time‑management skills, with the ability to manage multiple projects simultaneously.
- Excellent communication skills and confidence working with cross‑functional teams.
- Developed attention to detail and with an aptitude for neat, clear and disciplined documentation.
- Proficiency with project management tools (e.g.MS Project, Excel, Word).
- Understanding of engineering workflows and technical documentation.
- Ability to work effectively in a regulated manufacturing environment.
Preferred
- Formal project management training / qualifications.
- Experience supporting engineering, maintenance, or capital projects.
- Experience in pharmaceutical, biotech, or other GMP‑regulated industries.
- Familiarity with GMP, GEP, change control, validation, and qualification processes.
- Knowledge of equipment lifecycle management and facility systems (HVAC, utilities, automation).
Competencies
- Proactive, organised, and able to anticipate project needs.
- Comfortable working in a fast‑paced environment with shifting priorities.
- Strong problem‑solving mindset and willingness to learn technical concepts.
- Collaborative and confident engaging with stakeholders at all levels.
- Committed to quality, safety, and compliance.