Personal Assistant
Location: Peterborough
Full Time, Permanent – Hybrid Working
Salary: Up to £36k
Summary of the role
A FCA regulated life & pensions service provider are seeking a dedicated Personal Assistant to join the company. They are looking for someone to deliver PA, secretarial, and administrative support to one or two functional Heads on a day to day basis to ensure that all relevant activity is completed to make their role easier to undertake.
What you’ll be doing
- Organising and maintaining diary management and inbox management to identify and highlight deadlines and priority activities and distribute to direct reports as appropriate to do so.
- Organising travel, accommodation and room bookings as required, supporting the functional Head in personal expenses management and other housekeeping tasks as appropriate.
- Producing accurate and timely documents, briefing papers, reports and presentations as required for the functional Head and to a high level of quality and presentation.
- Producing, analysing and presenting management information as required for the functional Head.
- Generating and presenting relevant, accurate and timely business management information as requested.
- Overseeing and supporting the quality of any necessary Vacancy and Change forms for the functional Head and their direct reports.
- Organising and attending meetings, conference calls and video conferences as required by the functional Head, ensuring they are well prepared for the meetings and taking meetings action points as required during meetings.
- The job holder will be required to undertake a variety of tasks as necessary to facilitate the role of the functional head and be able to work autonomously to do so.
- Delegated decision-making authority from the functional Head to ensure the day to day appropriate delivery and support is maintained.
- Providing cover and support for other PAs in Operations during holidays and sickness periods.
What we’re looking for
- Previous experience working in a corporate office environment, ideally in a PA / secretarial role.
- High level of computer literacy, including MS office software - Excel, Word, Outlook and PowerPoint.
- Must have high levels of integrity, trust, accuracy and attention to detail.
- Excellent interpersonal and communication skills, both written and verbal, telephone etiquette.
- Strong networking, organisational, planning, prioritising and time management skills.
- Must be able to able to work autonomously and work well under pressure.
- Flexibility to adapt to varying work environments and a good understanding of behavioural standards and values.
- Knowledge and experience of MS Access and Project would be advantageous.
- A good level of general education in appropriate subjects is preferred.