Part-time Property Administrator

Your new company
Hays are working on an exciting new role for an organisation in Lichfield working as a Property Administrator. This role plays a key role in providing comprehensive administrative, financial, and coordination support across the Projects and Property function. This position supports a range of workstreams including asset management, capital projects, facilities management, and temporary accommodation. The role ensures accurate financial administration, effective reporting, and consistent support to managers across the service.

Your new role
Duties would include:

Maintain and update the Tenancy Schedule, and associated records.
Provide ongoing support to the Estates Senior Surveyor and Estates Technical Officer.
Attend meetings (in person and via Microsoft Teams) and provide administrative support as required.
Monitor and respond to enquiries via the shared property inbox.
Raise purchase orders.
Conduct monthly rent checks and ensure accuracy of records.
Manage Estates credit card statements and associated processes.
Liaise with utility providers on behalf of council properties.
Support the Facilities team with workload tracking and reporting (e.g. spreadsheets).
Provide general support across workplace and property-related functions as needed.
Build and maintain effective relationships with internal stakeholders, external partners, contractors, and tenants.
Compliance, Values & Governance.
Promote and uphold organisational values, maintaining high standards of conduct and behaviour in line with the Code of Conduct.
Contribute to safeguarding practices, ensuring the protection of vulnerable individuals.
Deliver services that reflect the diverse needs of the local community and support equality and inclusion policies.
Adopt a proactive approach to health and safety across all areas of responsibility.
Work effectively within a political or public sector environment, demonstrating adaptability and professionalism.
What you'll need to succeed

Minimum of 5 years' experience in an administrative or support role.
Strong working knowledge of Microsoft Office (Word, Excel, Outlook)
Experience retrieving, analysing, and presenting data.
Experience within a commercial or corporate property environment.
Understanding of property plans.
Excellent organisational and prioritisation skills.
Ability to manage multiple tasks and work to deadlines.
Strong attention to detail, particularly in financial and data-related tasks.
Ability to interpret contractor or tenant reports and prioritise workloads accordingly.
Proactive approach with the confidence to suggest improvements or new ways of working.
Ability to work effectively in a politically sensitive environment

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)