Fleet & Loading Supervisor

Imperial Recruitment Group are delighted to announce that we are working as an exclusive retained partnership with Made for Trade, the UK’s largest and most respected manufacturers of aluminium roof lanterns and bi-folding doors. Following the launch of their brand-new manufacturing and logistics site in Northampton, we are looking to recruit a Fleet & Loading Supervisor on a permanent basis.

LOCATION: Northampton
SALARY: Competitive
LENGTH OF CONTRACT: Permanent

ROLE SUMMARY:

The Fleet and Loading Supervisor reports directly to the Transport Manager (TM) and is responsible for supporting the TM with the day-to-day management of the Transport Department to ensure an efficient operation in achieving business targets. The Fleet and Loading Supervisor provides leadership to the delivery team, coordinating workloads and offering support to ensure that the team delivers on time, every time, thereby ensuring standards are met to meet the requirements of the customer. Additionally, the Fleet and Loading Supervisor assists the Transport team in dealing with customer and driver queries in a timely fashion.

DUTIES ARE BUT NOT LIMITED TO:

Compliance

Comply with all HSE and company-specific policies and regulations related to loading and the proper performance of day-to-day activities. Follow company procedures for accounting for all items dispatched and recording damages and missing items accurately. Assist the TM in managing HR, non-compliance and disciplinary issues within the driver team and act as a main point of contact regarding driver sickness, accidents and vehicle issues. Ensure the delivery team complete vehicle pre-checks within company policy guidelines and escalate any incidents of non-compliance to the TM. Complete weekly driver and vehicle audits to ensure both legal and company compliance. Deliver toolbox talks to the driver team in collaboration with the TM and record driver sign-offs. Ensure the delivery team comply with the correct defect reporting process, reporting all non-compliance matters for repair. Assist the TM in compliance with all DVLA, WTD and company-specific regulations related to driver infringement management. Monitor the Davis system for automated driver licence checks and report any issues to the TM. Ensure vehicle and driver folders are kept up to date. Ensure all vehicle servicing, MOT, RBT and LOLER (Cranex) tests take place in line with servicing schedules.

Loading and Delivery

Work with the Transport Planner to assess agency driver requirements and book required drivers to support the delivery plan. Provide assistance to the Loading Team with loading completed product onto the delivery fleet. Assist the Loading Team in ensuring all checks are carried out on the delivery fleet prior to deliveries being made. Liaise closely with the Fleet Coordinator regarding loading of completed product onto the delivery fleet. Hold, or be prepared to work towards, a Class 2 (Cat C) HGV qualification to assist with vehicle movements, including shunting rigid-body vehicles within the yard and to maintenance providers when no other driver is available. Hold, or be prepared to work towards, a Class B2 Forklift Licence. Hold, or be prepared to work towards, ALLMI Lorry Loader (HIAB Crane) qualifications to assist with loading operations.

HSE & Training

Ensure all work conducted by the delivery team is in accordance with good HSE practice. Undertake any training deemed necessary by the Transport Manager, including First Aid and IOSH. Adhere to all Health and Safety policies as detailed in the Company handbook. Ensure the delivery team are wearing the correct and serviceable PPE to reduce accidents. Ensure work areas are kept tidy and hazard-free. Identify knowledge gaps within the team and arrange appropriate training. Provide training sessions for new starters as required. Adhere to all Health and Safety policies and reporting requirements, including carrying out accident investigations. Provide training to other members of the team on the labelling and dispatch process to ensure service levels are maintained during periods of absence. Assist Loading and Factory teams in completing daily yard walks to ensure cleanliness, reduce hazards and ensure equipment is maintained and secured correctly.

Administration

Assist in the planning of daily workloads, ensuring that the delivery team and company resources are utilised efficiently. Support the Transport Planner with route planning. Take ownership of the dispatch and labelling process for all products leaving the production facility. Support in ensuring that all information on the ERP system is correct and up to date. Respond to communications including emails, telephone calls and messages as required. Consistently promote high standards through personal example and ensure each team member understands the standards and behaviours expected of them. Communicate effectively with customers and the delivery team. Ensure delivery team members follow the correct vehicle cleaning process to maintain standards and report any non-compliance to the TM. Submit driver working times to payroll to ensure correct payments are made.

Leadership

Communicate with other departments where required to make them aware of issues which may affect their teams. Hold meetings and team briefs regularly to keep staff informed and participate in daily Transport team briefings. Consistently promote high standards through personal example and ensure each team member understands expected standards and behaviours. Challenge non-conformance within the team and among MFT staff within the loading bay. Communicate effectively with the loading team and ensure team members understand the importance of their role and how it affects other teams. Take leadership on vehicle and personnel movements within the yard.

Continuous Improvement

Provide feedback to the Transport Manager, sharing ideas and implementing continuous improvement activities, along with process and procedure improvements to optimise results and improve quality of delivery in line with company and customer requirements. Assist in the continuous growth of the department using knowledge and experience of the loading and dispatch process. Undertake any training deemed necessary by the line manager, including First Aid and IOSH. Carry out any other duties as assigned by the line manager.

TO BE CONSIDERED FOR THIS ROLE YOU WILL HAVE:

Excellent planning and organisational skills, attention to detail, the ability to communicate effectively, computer literacy, the ability to work under pressure, strong problem-solving skills and a logical approach.

For more information on this opportunity please feel free to contact Aidan Antoniou at Imperial Recruitment Group.

Imperial Recruitment Group is committed to being an equal opportunities employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. We welcome applications from individuals of all backgrounds, experiences and abilities, ensuring fair treatment throughout the recruitment process