Personal Assistant (PA) Construction

Role: Construction PA
Location: Altrincham
Salary: £Neg - Depending on experience plus excellent package
Permanent role
The role

Search is working with a well established and highly reputable construction company who are looking for experienced Personal Assistant.

Ideally, we are looking for a PA who has worked along directors in a construction company.

* Strong Excel capability essential. Experience using (url removed) for project management, workflow tracking, reporting and team coordination is a key requirement/strong advantage.
* Candidates comfortable using modern AI tools/software (such as ChatGPT, Claude and automation tools) to improve efficiency, organisation and administration processes will be viewed favourably.
* Site team inductions - collation of training records, bank/pay details, PPE requirements/sizes and associated onboarding documentation.
* Training matrix management - recording and monitoring statutory and professional training requirements for construction staff, issuing reminders for upcoming expiries and arranging renewals where required.
* Uniform and PPE - management and ordering of ongoing requirements.
* Weekly/monthly reports - issuing reminders and, where necessary, chasing site teams for submissions.
* Updating master programmes, trackers and (url removed) boards using weekly reports from site managers.
* Drawing/document management - updating revisions on the system, issuing updates to subcontractors and reissuing drawing registers to site teams monthly to ensure latest revisions are being worked to.
* Copying, printing and organisation of large drawing issue batches.
* Maintaining digital project records, trackers and (url removed) workflows to ensure information remains accurate, coordinated and up to date.
* Signage packs and site set-up documentation.
* Key stage inspection tags & drawings - printing, laminating, organising and preparing inspection packs for site teams and plot files to assist with QA processes and award submissions.
* Timesheet management for temporary site staff.
* Customer care tracker - collating, monitoring and updating as required. Liaising with subcontractors and residents to arrange attendance dates.
* Attending meetings where required and accurately preparing/distributing meeting minutes and action trackers.
* Identifying areas for process improvement within project administration and assisting with implementation of more efficient systems and workflows.
* Assisting with implementation and maintenance of office procedures and administrative systems, whilst helping develop new best practices to support efficient project and office operations.

Please apply and we will be in touch with suitable candidates

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age