Office Administrator & Sales & Purchasing Assistant

P+S Recruitment are pleased to be working on behalf of our client, who are seeking an Office Administrator to join their team on a part time, 12-month fixed term basis based in Great Yarmouth.

Main Responsibilities:

* Answer incoming telephone calls and transfer enquiries to the appropriate department or team member.

* Process customer purchase orders and issue order acknowledgements.

* Process sales orders and place purchase orders with suppliers as required.

* Liaise with suppliers regarding delivery schedules and provide customers with updates on order progress.

* Maintain and update sales logs, contract progress sheets, and other company records.

* Update purchase order information and track order status.

* Check and verify supplier order acknowledgements.

* Raise pro-forma invoices, dispatch notes, commercial invoices, and other sales documentation.

* Organise and coordinate deliveries of goods to customers.

* Process equipment certification documentation, ensuring accuracy, logging certification numbers, distributing to customers, and maintaining electronic and paper archives.

* Assist with goods received, goods dispatch, and general warehouse duties when required.

* Prepare documentation, reports, graphs, and presentations for sales meetings.

* Attend sales meetings and prepare meeting minutes where required.

* Maintain filing systems, photocopying, archiving, and general administrative duties.

* Support ISO document control processes for new and existing suppliers.

* Provide administrative and customer support to the Sales and Purchasing teams.

* Track, contact, and follow up with prospective customers via email.

* Assist in maintaining accurate records and ensuring all documentation is completed and filed correctly.

* Undertake any other reasonable administrative, sales, or purchasing duties as required by the business.

Person Specification:

* Strong organisational and administrative skills.

* Excellent communication and customer service abilities.

* Good attention to detail and accuracy.

* Proficient in Microsoft Office applications, particularly Excel.

* Ability to manage multiple tasks and prioritise workload effectively.

* Experience working within an office, sales support, purchasing, or administrative environment is desirable.

* Ability to work independently and as part of a team.

* If this is a role you are interested in, please apply online ensuring your CV is up to date.

Working Hours:

* 3 days per week 09:00 – 16:00/30

* 30 minute lunch break

If this is a role you are interested in, please apply online ensuring your CV is up to date