📍 London | Full-Time | Hybrid Working Available
Are you highly organised, detail-oriented, and experienced in managing project information and documentation?
We are seeking a Project Information Coordinator to support the successful delivery of a wide range of projects by ensuring project information, documentation, reporting, and administrative processes are managed efficiently and accurately.
This is an excellent opportunity for someone with strong administration and coordination skills who enjoys working in a fast-paced project environment and has experience using digital document management systems such as SharePoint.
The Role
As Project Information Coordinator, you will play a key role in supporting project teams by maintaining accurate records, coordinating project information, tracking documentation, and assisting with reporting activities.
You will work closely with internal teams, consultants, and contractors to ensure information is submitted correctly, stored appropriately, and delivered on time.
Key Responsibilities
Information & Document Coordination
* Manage and organise project documentation and information.
* Upload, maintain, and monitor files within project management systems.
* Ensure documents are correctly named, version controlled, and stored.
* Maintain project trackers, registers, and spreadsheets.
* Monitor incoming information and follow up on outstanding submissions.
Reporting & Administration
* Assist in the preparation of project reports and status updates.
* Update project dashboards and trackers.
* Record actions, decisions, and meeting notes.
* Support the scheduling and coordination of project reviews and meetings.
* Maintain accurate project records and audit trails.
Team & Stakeholder Support
* Liaise with internal teams, consultants, and contractors regarding project information requirements.
* Support consistency of reporting and project processes across multiple projects.
* Assist with general project coordination and administrative activities.
* Escalate missing information or process issues where necessary.
About You
To be successful in this role, you will have:
* Previous experience in a project coordination, document control, project administration, or information management role.
* Excellent organisational and time management skills.
* Strong attention to detail and accuracy.
* Experience using SharePoint or similar digital document management systems.
* Good knowledge of Microsoft Office, particularly Excel.
* Strong communication and stakeholder management skills.
* The ability to manage multiple tasks and deadlines simultaneously.
* A proactive and collaborative approach to work.
What's on Offer?
* Opportunity to work on a diverse range of projects.
* Supportive and collaborative working environment.
* Career development and progression opportunities.
* Hybrid working arrangements.
* Competitive salary and benefits package.
If you're looking for a role where you can play a key part in supporting successful project delivery while developing your career within a growing organisation, we'd love to hear from you
Salary description
£35000.00 - £50000.00 per year