We have an exciting new opportunity at PCE for a Construction Site Administrator to work as part of our Projects team.
The Construction Site Administrator is responsible for overseeing all site administration on a project.
They support the Project Director and Project Manager in making a project compliant with all document administration and making sure that it is current and up to date, whilst working very closely with the business support team, communicating any feedback and relevant information from site regarding systems in place.
Summary
Contract: 2 Year Fixed Term Contract, Full Time
Location: Project Site: Manchester, England
Reports to: Project Admin Manager
- Competitive remuneration package
- 25 days annual leave plus bank holidays, which increases during employment
- Pension
- Life cover
- Private health insurance
- Employee Assistance Programme (EAP)
- Discretionary bonus, EOT Reward bonuses are based on business performance
Responsibilities including but not limited to:
Project support
- Uploading project documentation to the client platform, from Asite.
- Auditing Asite ensuring project documentation is to the required standard and in line with process and procedures and the Asite Filing Structure Manual (AFSM).
- Support projects with creation and implementation of working processes and task specific WGLL.
- Collation of required content for O&M Manual
- Participate and support the project teams in project and programme planning and progress meetings.
- Take meeting minutes where required
Asite
- Ensure all project daily diaries are closed out for the previous week
- Ensure all project HSE Briefings are closed out for the previous week
- Conduct audits of Project Document Management System (Asite) to ensure it is utilised by the project team and in line with the Asite Filing Structure Manual
- Ensure all safety paperwork is completed and returned within expected timeframes
- Ensure all safety paperwork is scanned and uploaded to Asite within expected timeframes
- Ensure that the client receives copies weekly
- Upload delivery tickets to Asite
- Manage the return of the delivery notes from Slingers
Crew Related Tasks
- Daily distribution of Build Packs
- Weekly Safety Paperwork – distribute for completion, manage return, check for accuracy and upload to Asite
- Order and allocation of PPE and upload of handover forms to Asite
- Site Inductions
- Manage the return of delivery notes from Slingers, to be then uploaded to Asite.
- Populate site office noticeboards with information provided from construction admin and as directed by the PM
- Ensure site office noticeboards are kept up to date with the latest information (Labour, Site operative of the month, Site holidays from shared calendar via hub employee portal
General Admin
- Taking meeting minutes in project meetings, in line with PCE’s process
- Supporting on addendums to Method Statements
- Support and management of site personnel accommodation utility bills
- Book meeting rooms, organise refreshments, site passes, and parking where required
- Support absence management by reporting daily absences via PCE’s absence email
- Work with HR to support site employees on the use of The Hub, Exelsys and Office365
- Manage all site IT equipment and phones. Supported by the Business Support Team
- Managing stock of stationery / cleaning equipment etc for site office
- Support Operations Team by managing the receipt of non Asite related deliveries
- Booking in deliveries on Client system
- Support with the collation of Right to Work (RTW) documents as required for subcontract labour
- Manage the coordination of all required site inductions, including required inductions and PPE for visitors
- Managing the closedown of site office in regard to return of all PCE owned items
- Ensure stock of all stationary equipment is acceptable, including required office refreshments
MSite
- Set up of Msite Mini on site at the start of a project
- sorting out any mini-issues with Msite support or reporting issues asap to head office
- Add new employees/subcontractors to site
- Send induction links project specific
- On day 1 with CM/SM/HM ensure profile is complete, correct roles are allocated, all competencies are loaded and right to work is uploaded and verified
- Reporting to HR any issues with Right to works
- Daily audit to ensure everyone on site is signed in and has completed Novade briefing to be sent to BL/JK
- Removal of leavers from site (just need to have site removed not profile)
- Monthly auditing to ensure competencies, medicals and right to works are in date
- liaising with subcontractors/employees to provide updated details when required - Update expiring competencies, medicals and right to works
- Ensure Mini is returned to Head office at the end of a project
Skills
This role requires an organised and approachable person. The role holder will need to take ownership and will be responsible for supporting the project team with administrative tasks. They will need to be energetic, and results driven with a self-confident, flexible attitude. They will need excellent verbal and written communication skills and be thorough, paying attention to detail.
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office Suite and basic office equipment
- Ability to multitask and stay organised in a fast-paced environment
- Friendly and positive attitude
- Good understanding and insight of Asite
- Comfortable working in a highly busy environment
- Contribute as part of a Team
- Strong written and verbal communication abilities
- Discretion and confidentiality in handling sensitive information
- Ability to work to tight deadlines and see a job through to completion
- Ability to use own initiative where required to complete tasks
- Ability to challenge in the right manner to ensure that we are working efficiently and effectively
About PCE
PCE Ltd is an employee owned, forward-thinking superstructure and façade construction specialist, delivering HybriDfMA ‘system build’ solutions on some of the most exciting and innovative projects in the UK. PCE is driven to provide our client partners with the best value, construction speed, and the highest levels of safety and quality, throughout our project delivery. We are a business that strives to deliver the best in everything we do and don't accept second best.
Our people are our partners. Not only is PCE a company equally owned by our people through our Employee Ownership Trust, we believe in the power of employee voice. Our philosophy of engagement, involvement and participation mean our people help make the decisions that define our identity, drive our business, and shape our future, and we all share responsibility for the continued success of PCE as well as the rewards that may come with it. We are proud of our innovation, excellent health and safety standards and numerous best-in-field awards, including the RIBA Stirling award.
Why PCE?
In addition to the great benefits that come with being an employee-owned business, PCE has many reasons why we stand out:
- Positive and motivated workforce through the eyes of our employee partners
- Champions of employee engagement, employee voice and employee-driven change
- Competitive remuneration package
- Career progression opportunities
- Individual development programmes
- Full induction programme, with continued support and ongoing training
- Commitment to continuous improvement governed by innovation, sustainability and advanced digital techniques
Our People
We are proud of the working environment we have created, which allows our people, teams and business to thrive. We want candidates with the right attitudes, behaviours and work ethic to be a part of the successful team at PCE, as we believe that great teams are made up of a diverse blend of strengths, backgrounds, views and experiences. If you are hungry, reliable, have a positive attitude and are a self-developer, we would love to welcome you to our team!
All applicants must have a legal right to work in the UK
All applications processed for legitimate recruitment purpose only
PCE Ltd is an equal opportunities employer