My client, a leading law firm based in the City are seeking a Facilities Assistant to join their team on a permanent basis.
The ideal candidate MUST have at least 12 months experience in a similar role, ideally within a legal or professional services environment
.
This role is to provide comprehensive general facilities, reprographics and scanning support service to the fee earners, secretaries and other support staff within the firm with duties including
- –
Scanning incoming post for employees into sys - temProviding a reliable reprographics service including hands on operation of equipment for copying, finishing and scanning legal docume
- ntsScanning documents into Document Management System and to Outl
- ookDiscussing job requirements with staff members and ensuring work is completed to a high stand
- ardAdministrative tasks such as filing and locating documents, proof reading documents before send
- ingAssisting Facilities with processing and franking outgoing p
- ostManaging consumab
- lesHelping with office moves and relocations and moving boxes/files between departme
- ntsWorking closely with the Facilities, Records and Reception te
- amsAssisting Facilities with the setting up of meeting ro
- omsResponding to emails, tickets, and telephone calls to the departm
ent
PERSON SPECIFICAT
- ION
5 GCSE’s or equivalent at grade C or above, including English and - MathsMinimum of 12 months experience within a law
- firmSome experience in assembling legal docu
- mentsA high attention to detail to process and file documentation to a consistently high sta
- ndardProficient in Microsoft Office 365 – Outlook, Word, Excel, Power
- PointKnowledge of Adobe Acrobat/PDF
- DocsAble to liaise with internal and external clients at all l
- evelsGood telephone m
- annerExcellent communication skills including written, verbal and face-to
-face
Please apply today for immediate consider