Hr Assistant

This role supports the Head of HR in delivering a comprehensive HR administration service across the UK and Europe, while also providing business support for procurement and buying activities. Responsibilities include managing the full employee lifecycle, from producing new starter paperwork to processing leaver information, maintaining accurate and compliant HR records, and running payroll across three payrolls, including handling queries. The role also involves administering and maintaining the HRIS system (Sage), supporting HR projects, and ensuring compliance with new country legislation. In addition, the position contributes to efficient buying processes, supplier management, and cost-effective procurement aligned with business needs.
JOB CONTENT
Onboarding and Induction
* Manage the onboarding process from start to finish, including issuing contracts, obtaining references, and completing employment checks.
* Ensure all necessary compliance checks are carried out (right to work, qualifications, medicals as required).
* Administer the probation process, ensuring managers are aware of review dates and requirements.
* Maintain the A1 tracker and right-to-work records for all site personnel, liaising with third-party payroll providers where necessary and reporting any issues upstream.
Payroll
* Prepare and log all payroll instructions in time for the monthly payroll run, using payroll notifications and/or the Schedule of Changes spreadsheet (new starters, leavers, contractual changes, and benefits).
* Provide accurate sickness reports detailing paid and unpaid absence for payroll purposes.
* Liaise with payroll providers and employees to resolve payroll queries in a timely manner.
HR Database and Reporting
* Ensure the HRIS (SageHR) accurately reflects current employee data, including starters, leavers, contractual amendments, and leave records.
* Produce reports from SageHR for auditing, monitoring, and compliance purposes.
* Conduct weekly Working Time Directive checks and escalate any concerns.
Advice and Guidance
* Act as the first point of contact for HR queries, providing guidance and signposting to policies and procedures.
* Support managers during formal HR processes (disciplinaries, grievances) by preparing documentation and taking meeting notes.
Other Administrative Duties
* Provide general HR administrative support (sorting post, answering calls, preparing standard HR documents, and managing the HR inbox).
* Respond to employment reference requests, liaising with the HR Manager where required.
* Maintain logical and structured filing of HR correspondence and documentation.
* Keep HR process notes up to date and identify opportunities for more efficient working.
* Ensure compliance with data protection and confidentiality at all times.
* Undertake other administrative tasks as required to support the HR function