Spare Parts Administrator

Position: Spare Parts Administrator
Location: Castle Donington
Salary: £40,397.57
Monday - Friday

TXM Recruit is partnering with a prominent automation and intralogistics company to an experienced Spare Parts Administrator for one of their flagship sites in Castle Donington. The responsibilities in this position will include store management, adhere to budgets, spare parts allocation, risk assessments, equipment inspection, working with contractors and the onsite customer.

Responsibilities:
Stores management: Managing a multi-million pound stock holding, ensuring we have the correct spares onsite and adequate levels for the site’s requirements. Regular checks and orders are completed, whilst ensuring all orders are tracked and raised on our Computerized Maintenance Management System. Feedback on several aspects of stores will be reported back at the daily review meeting and any concerns raised and details of actions provided.
Consumables: Ensuring we have the correct consumables onsite and adequate levels for the site’s requirements, with accompanying COSHH data sheets provided and filed where/when applicable.
Stationary: Completing monthly checks and reordering supplies.
Clothing: Ensuring we have a sufficient stock of Personal Protective Equipment, that is in good condition and placing orders when necessary, to replace worn out items and engineers’ uniforms where/when necessary.
Tooling: Request quotes and place orders for additional and/or replacement tooling for engineers and the workshop.
Deliveries: To be checked off against orders placed and any discrepancies reported back to the supplier.
Repairs: To be logged, tagged and shipped to the correct supplier. Quotes to be requested and analysed.
Budgets: Ensure all purchases are recorded on the correct tracker and provide monthly reports on current spend against budgets to the site manager. Check outstanding orders against the budget pack to identify any discrepancies and feedback.
Invoices: Confirming orders have delivered correctly before authorising the invoice to be paid.
Service Contracts: Working with the site supervisor to ensure service contracts are renewed annually.
Housekeeping: To maintain the stores in keeping with our high 5S standards.
Workshop Repairs: Organise Job In a Box Work and carryout testing of parts where serviceability needs to be clarified
Confidentiality regarding all processes, data and information contained and discussed in the department.
Be aware of Health and Safety procedures and practices.
Planning and tracking of the maintenance plan.
Supporting the Engineering Team Leaders on the maintenance plan.
Tracking, trending and reporting on specific KPI’s linked to the role.  Skills, qualifications and experience:
Ideally, Minimum 2 years’ experience in a similar role
Essential, Minimum 3 Years’ experience in an engineering position
Good IT skills, including the use of Excel, Word and Outlook
Knowledge of cost spend and budgets
Company benefits:
Employer pension contributions of up to 6%.
Comprehensive private healthcare coverage, including optical, dental, and hearing benefits.
Life insurance for added financial security.
Health care cashback scheme, covering private medical excess costs.
Access to a benefits portal offering lifestyle discounts and training resources.
Employee assistance program for personal and professional support.
Ride-to-Work scheme to promote sustainable commuting.
Referral program with rewards for recommending new hires.
Employee of the Quarter awards to recognize outstanding contributions.
Site Benefits:
Onsite gym
Onsite parking
TXM Recruit is an equal opportunities employer. If you have any specific requirements or require assistance or reasonable adjustments to be made for you during the selection process due to disability or long-term health condition, we will do our best to assist you.

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