Workplace Project Coordinator

Job Title: Workplace Project Coordinator
Location: This is a hybrid role, working remotely 2 days a week and from one of our Konica Minolta offices 3 days per week. Office locations are in Basildon, Sutton-in-Ashfield and Dunstable. Please note: you will be required to travel frequently between all of these sites as part of the role.
Salary: £28,000 - £32,000 + 10% bonus and £485 per month car allowance
Job type: Full time, Fixed Term Contract (18 months)
As our next Workplace Project Coordinator, you'll play a key role in supporting workplace-related projects across our UK property portfolio, helping to deliver a high-quality workplace experience for employees and visitors across multiple sites.
Key responsibilities will include:
* Support the delivery of workplace projects including office exits, relocations, refurbishments and other property-related initiatives
* Provide a high-quality employee workplace experience across our UK office locations through regular onsite support
* Coordinate activities across our Basildon Logistics and Office Operations site, Dunstable Customer Engagement Centre and Sutton-in-Ashfield Training Facility
* Liaise with external suppliers, contractors and stakeholders to coordinate maintenance, repairs and remedial works across our sites
* Support workplace and facilities-related administration to ensure the smooth running of our offices and associated projects
* Maintain accurate records, documentation and project updates in line with business requirements
* Work collaboratively with internal stakeholders to ensure workplace projects are delivered efficiently and effectively
* Assist in identifying opportunities to improve workplace standards, processes and employee experience
* Ensure compliance with workplace, health and safety and facilities management procedures
* Provide flexible support across the wider Workplace and People & Culture teams where required
What to Expect from Our Hiring Process:
We want your recruitment experience to be transparent, inclusive, and engaging - with clear expectations, open conversations, and space for you to be yourself.
1. Screening Call: A friendly conversation with one of our Talent Acquisition team members - a chance for us to get to know each other.
2. First Interview: Teams interview with the hiring team to learn more about your experience and discuss the role in greater detail.
3. Second Interview: You'll be invited to our Customer Engagement Centre to meet with the Head of Employee Engagement and wider team.
4. Offer Stage: If we're a great fit, our Talent Acquisition team will be in touch with an offer. From there, our HR Operations team will take care of you.
We'd Love to Hear from You If You Have:
* Basic knowledge of workplace operations, facilities management or health and safety practices
* Strong administrative and organisational skills
* Good level of computer literacy and confidence using a range of software packages
* Experience coordinating projects, activities or workplace-related initiatives
* Strong communication and stakeholder management skills
* Ability to prioritise workload and manage multiple tasks effectively
* A proactive and flexible approach to work
* Full clean driving licence and access to a vehicle, as frequent travel between sites is essential for this role
* Ability to work across multiple locations and adapt to changing business requirements
Not Sure You Tick Every Box?
We know that research shows some people, especially women and people from ethnic minorities, hesitate to apply unless they meet every requirement. At Konica Minolta, we are dedicated to building a diverse, inclusive and authentic workplace, so we encourage you to apply even if your experience doesn't perfectly align - your potential and perspective matter to us.
We're proud to be an equal opportunities employer. If you need adjustments at any stage, please let us know in your application.
We also welcome discussions on flexible working or job-sharing arrangements - we want this role to work for you.
Our Commitment to Sustainability:
With over 39,000 employees across 150 countries, Konica Minolta takes its environmental, social, and governance responsibilities seriously. Guided by our ESG framework, we're committed to sustainable growth that benefits both society and individuals.
We may close applications early if we receive strong interest - so if this opportunity excites you, we'd love to hear from you soon!
Candidates with experience of or working currently in relevant job titles, including: Workplace Coordinator, Facilities Coordinator, Facilities Administrator, Workplace Administrator, Office Coordinator, Property Coordinator, Facilities Assistant, Project Coordinator, Operations Coordinator, Workplace Experience Coordinator, Facilities Project Coordinator, Workplace Experience Assistant, or Office Manager may also be considered.
Candidates with experience of or working currently in relevant job titles, including: Account Manager, New Business Manager, Business Development Manager, Business Developer, Lead Generation, Senior Account Manager, Partnerships Manager, Client Success, Customer Success, Sales Account Manager, Sales Manager, B2B Sales, may also be considered