Commercial Administrator

PURPOSE

To provide assistance in the commercial aspects of projects within the business.

KEY PERFORMANCE INDICATORS & MEASURES

Providing commercial administrative support to the Commercial team.

KEY ACCOUNTABILITIES

Work with QSs to aid the payment process and ensure deadlines are met.
Update subcontractor order values/payment summaries and process subcontractor invoices.
Liaise with subcontractors, maintaining efficient communication and correspondence channels.
Assist in the preparation of subcontract agreements.
Assist in compiling compensation events and early warnings.
Assist in submission of applications and final accounts (subcontractor/client).
Attend internal meetings.
General office and site-based commercial administration.
Support Operations with commercial administration activities.
Collate, analyse and distribute client information.
Pursue personal development of skills and knowledge necessary for effective role performance.
Comply with company rules, policies and procedures at all times, including those relating to data protection and information security.
Carry out any other reasonable tasks required from time to time to enable the organisation to remain adaptable to changing markets and needs.

SKILLS / KNOWLEDGE

Good IT skills including Word and Excel.
Good time management.
Excellent written and verbal communication skills.
Accurate with strong attention to detail.
Good numeracy and literacy skills.
Good communication skills.
Understanding of key contractual timeframes.
Good negotiation skills.
Good problem-solving skills.

BEHAVIOURS

Role model company values in all activities and interactions with employees, clients and stakeholders.
Present a positive image including personal appearance, punctuality and reliability.
Self-motivated with personal responsibility for making things happen.
Ability to accept feedback and willingness to learn/develop skills, knowledge and behaviours.
Display assertiveness and persistence by reacting positively to setbacks.
Strive to achieve positive results and successes for the business.
Work closely and effectively with members of the site team and colleagues.
Work effectively and inclusively with colleagues, clients, stakeholders, customers, teams and individuals both within and outside the organisation.
Adopt a professional manner and attitude.
Pro-active and intuitive approach to working.
Able to prioritise workload.
Able to challenge and question information given.
Understand and play to own strengths with confidence