Facilities and Office Coordinator

Facilities and Office Coordinator
Permanent | Full Time | Hybrid
Crawley
£28,000 - £30,000

A leading organisation is seeking a highly organised and proactive Facilities Coordinator to support their small Project and Facilities team. This is a varied and hands-on role that blends hospitality, facilities coordination, and administrative support.

The ideal candidate will be dependable, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position is perfect for someone who enjoys responsibility, takes initiative, and delivers consistently high standards across all areas of workplace coordination. The Facilities Coordinator will serve as the primary point of contact for visitors, contractors, and facility-related enquiries, playing a key role in maintaining a professional, efficient, and welcoming working environment. The role covers a broad range of responsibilities across site operations, hospitality, travel coordination, fleet oversight, and health & safety support.

Key Responsibilities:

Managing front-of-house/reception duties, creating a welcoming environment for all visitors
Coordinating catering and refreshments for meetings, customer visits, and internal events
Organising staff entertainment and internal social events
Booking travel, accommodation, and occasional hire vehicles
Maintaining stock levels of site and office supplies
Liaising with cleaning contractors and grounds maintenance teams
Supporting general building upkeep and arranging reactive maintenance as required
Managing security access systems, passes, and alarm protocols
Overseeing general fleet tasks including vehicle upkeep, inspections, and driver checks
Supporting compliance with handling equipment inspections (e.g. LOLA) What we are looking for:

Strong organisational skills and attention to detail
Excellent communication and interpersonal abilities
Ability to multitask and manage time effectively
Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Teams)
Previous experience in facilities coordination or administration is advantageous but not essential Benefits include:

20 days annual leave (rising to 23 with length of service) plus bank holidays
Additional day off for birthday
Hybrid working
Company pension scheme
Access to private healthcare and profit share scheme upon successful completion of probation This is a unique opportunity to join a supportive team in a varied role with scope to grow and develop. If this sounds like the perfect role for you - apply today!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK