Document Controller

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.
At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.
Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

Job description - the role

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.
We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.
On Behalf of Arup, we are looking for a Document Controller for a 6 month contract based in London or Newcastle (hybrid).

Candidate Profile: Key accountabilities, skills & experience

Role Responsibilities:

Follow project guidelines with ease to log in, record and upload deliverables
Registers; Logs and Tracks TQs & RFIs using project processes
Maintain project specific guidance notes and records
Keep up to date with policy, procedure and seek advice with problems.
Record and submit time spent on projects
Plan own workload
Access guidance on standards for collaboration
Identify issues and deal with them independently or escalate where appropriate
Attend and contribute to local Document Control team meetings
May attend project meetings
Tracking; reporting and chasing time sensitive deliverables
Support and provide cover for others in your discipline and location
Professionally communicate with relevant individuals as requested by the business
Identify processes within the role which could be improved
Obtain compliant drawing / document numbers
Verifying and quality checking documentation prior to issue.
Uploading and downloading incoming and outgoing correspondence from multiple Extranet Sites.
Experience in handling large scale document control submissions, working to tight milestone deadlines

Essential Skills and Knowledge

Able to work collaboratively across a remote team
Good knowledge of multiple extranet sites
Understand the basic principles behind workload planning and its relevance -
Be open to new ways of working
Good knowledge of document control systems
Works accurately, quickly, and independently
Approach work with a problem-solving attitude, but knows when to escalate
Be open to new ways of working
Understanding of the importance of accurate and correctly stored data
Interested to develop knowledge and know when to ask for help
Willingness to learn from others
Good knowledge of Microsoft packages
Interested in new digital tools and methods
Experience of high-volume accurate data entryAbout the client

About the client
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.
If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.
AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business