Purchasing Administrator

Purchasing Administrator

Industry: HVAC Wholesale / B2B Distribution

Position Summary

The Purchasing Administrator supports the procurement and inventory functions of a wholesale HVAC distribution business. This role is responsible for processing purchase orders, coordinating with suppliers, tracking inventory levels, maintaining accurate purchasing records, and ensuring timely product availability for customers and branch operations. The ideal candidate is highly organized, detail-oriented, and experienced in fast-paced B2B supply chain environments.

Key Responsibilities

Create, process, and manage purchase orders for HVAC equipment, parts, tools, and supplies
Monitor inventory levels and assist with replenishment planning
Maintain accurate supplier pricing, lead times, and product records within ERP systems
Communicate with vendors regarding order confirmations, delivery schedules, shortages, and backorders
Track shipments and resolve discrepancies related to orders, invoices, or deliveries
Coordinate with warehouse, sales, and operations teams to ensure product availability
Assist with forecasting and purchasing reports
Ensure purchasing activities comply with company policies and budget guidelines
Maintain organized purchasing documentation and audit trails
Identify opportunities for cost savings and process improvementsRequired Skills & Qualifications

Previous experience in purchasing, procurement, inventory control, or supply chain administration
Experience in wholesale distribution, HVAC, construction supply, plumbing, or industrial products preferred
Strong understanding of purchasing processes and inventory management
Proficiency with ERP systems and Microsoft/Google systems
Excellent organizational and multitasking abilities
Strong communication and negotiation skills
High level of accuracy and attention to detail
Ability to work effectively in a fast-paced B2B environmentPreferred But Not Essential Qualifications

Experience working with HVAC products, components, or technical wholesale distribution
Knowledge of supplier lead times, seasonal demand planning, and stock controlKey Performance Indicators (KPIs)

Purchase order accuracy
Inventory availability and stock-out reduction
Supplier on-time delivery performance
Invoice discrepancy resolution time
Backorder management
Inventory turnover support
Cost savings and purchasing efficiencyIf you have previous experience and would like more information, APPLY NOW!

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