Team Administrator

Team Administrator

We’re looking for an organised, proactive Team Administrator to join a well-established and highly respected fire & security systems specialist serving commercial and industrial clients across the South.

This is a key role at the heart of a busy operations team — perfect for someone who thrives on variety, takes pride in keeping things running smoothly, and enjoys being the go-to person in a professional office environment.

Key Responsibilities

Acting as a central point of contact for office and engineering teams
Handling incoming calls professionally and directing enquiries
Managing shared inboxes and ensuring queries are dealt with promptly
Updating engineer schedules and maintaining accurate diaries
Processing and checking engineer timesheets
Logging, processing and chasing outstanding paperwork
Preparing equipment and documentation for engineers
Raising purchase orders and liaising with suppliers and subcontractors
Supporting contract administration, setup and document archiving
Managing stock levels of materials, stationery and refreshments
Receiving and logging deliveries (manual handling involved)
Maintaining engineers’ van stock records
Coordinating site attendance bookings where required
Greeting visitors and ensuring meeting areas are professional and tidy
Helping maintain a clean, organised and safe office environment

What We’re Looking For

Previous experience in a busy administrative or office-based role
Excellent organisation and time management skills
Confident and professional telephone manner
Strong attention to detail and high levels of accuracy
Ability to work independently and as part of a close-knit team
Calm, methodical approach when working under pressure
Good IT skills and confidence learning new systems
Positive, flexible and proactive attitude

Benefits 

4-day working week (Monday–Thursday)
Pension scheme (after qualifying period)
Supportive team environment in a well-established company
Varied role with real responsibility and impact