Executive Assistant

This is an exciting opportunity to join a forward-thinking organisation where no two days are the same. You'll be trusted with real responsibility, given autonomy in your role, and work alongside a supportive team of Executive Assistants supporting senior stakeholders across the business.

As Executive Assistant, you will provide high-level support to senior leaders and their teams across multiple business units. This is a busy and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with confidence and professionalism.

You'll be responsible for intensive diary management, coordinating meetings and workshops, arranging complex international travel, supporting projects, and acting as a key point of contact both internally and externally.

This is a hybrid role offering flexibility between office and home working.

Key responsibilities:

Strategic diary and calendar management for senior stakeholders
Coordinating meetings, workshops, agendas, minutes, and follow-up actions
Organising complex international travel and logistics
Liaising directly with clients regarding meetings and office visits
Supporting projects with presentations, reports, and correspondence
Processing expenses and assisting with ad hoc business requests
Managing onboarding and induction support for new starters
Working closely with departments including Accounts, Purchasing, Logistics, Reception, and Business Support
Supporting client visits, including arranging site tours and assisting on the day
Processing statements of work and coordinating contract sign-offs
Collaborating with fellow EAs to ensure seamless support and holiday cover

They are looking for an experienced and adaptable EA who enjoys working proactively and can confidently manage multiple priorities.

You will have:

Significant experience in a similar Executive Assistant role
Strong organisational and multitasking skills
Excellent attention to detail and accuracy
Outstanding communication and interpersonal skills
The ability to remain calm under pressure in a busy environment
Experience handling confidential and sensitive information with discretion
Strong Microsoft Office and video conferencing skills (Teams, Zoom etc.)
A proactive, team-focused attitude with a willingness to support wherever needed
Salary up to £37,000 depending on experience
Hybrid working flexibility
Opportunity to join an innovative and growing business
Supportive and collaborative working culture
Potential for the role to become permanentIf you're an experienced EA looking for a varied and rewarding opportunity within a dynamic business, we'd love to hear from you.

EA First Ltd are acting as an Employment Agency for this fixed term contract vacancy