Office Administrator

Office Administrator - London - Construction - Permanent Position

Our client is a growing construction company based in London, delivering high-quality residential and commercial projects. We are seeking a highly organised and proactive Office Administrator to support their day-to-day operations and ensure the smooth running of their office.

Role Overview

The Office Administrator will play a key role in supporting the business by managing administrative processes, coordinating office activities, and assisting project and management teams. This is a fast-paced role requiring strong organisational skills, attention to detail, and the ability to multitask.

Key Responsibilities

Administration & Office Management

- Manage daily office operations and ensure the office runs efficiently
- Maintain filing systems (digital and physical) including project records and compliance documentation
- Handle incoming calls, emails, and correspondence
- Order office supplies and manage supplier relationships
- Organise meetings, appointments, and company events

Project & Construction Support

- Assist with project documentation, including contracts, reports, and compliance paperwork
- Support site teams with administrative tasks and documentation
- Track project timelines, documentation, and approvals
- Maintain health & safety records and certifications

Finance & Commercial Support

- Process invoices, purchase orders, and expenses
- Support basic bookkeeping tasks and liaise with external accountants
- Track budgets, costs, and supplier payments where required

HR & Compliance Support

- Assist with onboarding new employees and maintaining personnel files
- Monitor staff records, training requirements, and certifications
- Support recruitment administration (e.g., scheduling interviews)
- Ensure compliance with company policies and industry regulations

Key Skills & Experience

Essential

- Previous experience in an administrative or office support role
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to handle multiple tasks and prioritise effectively

Desirable

- Experience working in construction, engineering, or a related industry
- Familiarity with construction documentation and processes
- Basic knowledge of accounting or bookkeeping systems (e.g., Sage, Xero)

Personal Attributes

- Proactive and self-motivated
- Detail-oriented with strong problem-solving skills
- Professional and approachable manner
- Ability to work independently and as part of a team

If you're highly organised and looking to grow your career within the construction industry, we'd love to hear from you.

Eden Brown is committed to equality in the workplace and is an equal opportunity employer