Bid Administrator

About the Client

Our Client is a respected organisation operating within the construction industry.
They are known for delivering high-quality projects and maintaining strong professional standards across all operations.
The company offers a collaborative and fast-paced environment with opportunities for growth and development.Roles/Responsibilities

Coordinate calendars, meetings, interviews, and submission deadlines for the bid and pre-construction teams.
Manage and maintain tender documentation, addendums, and correspondence through SharePoint and internal systems.
Ensure accurate document control and version management for electronic and hard copy files.
Distribute tender documentation to relevant internal teams and department heads.
Liaise regularly with estimating and pre-construction teams regarding tender updates and key deadlines.
Record, organise, and maintain subcontractor and supplier quotations.
Support the preparation of bid submissions, questionnaires, presentations, agendas, and meeting minutes.
Upload and download information through client and tender portals.
Provide administrative support to the Head of Preconstruction, Head of Estimating, and wider teams.
Assist in maintaining project photography and records on SharePoint.
Ensure compliance with company procedures, quality standards, and health & safety requirements.Qualifications

Previous administrative experience is essential.
Experience within construction, engineering, or professional services environments is preferred.
Strong organisational and time management skills.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and SharePoint preferred.
Familiarity with document control or tender processes is advantageous.
Ability to work independently and within a team environment.
Ability to work effectively under pressure and meet tight deadlines.
Professional, reliable, and proactive approach to work.
Valid driver’s licence preferred.Benefits

Competitive salary and benefits package.
Professional development and career progression opportunities.
Supportive and collaborative team environment.
Opportunity to work on diverse and exciting projects.
Long-term opportunity with a respected client organisation