Accounts Administrator

Position Title:

Accounts Administrator (Fixed Term - 12 Months)

Location:

Leyland site, with travel to Thornton site as required

Working Hours:

37.5 hours per week

Monday to Friday

Salary:

£36,901.09 per annum

Job Summary

The Accounts Administrator will play a critical role in ensuring the accuracy and efficiency of financial operations. The post holder will be responsible for maintaining and reconciling purchase and general ledger accounts, administering payroll processes, and providing essential support to the Finance Department.

This role requires meticulous attention to detail, strong organisational skills, and the ability to work effectively both independently and as part of a team.

Key Responsibilities

Financial Records Administration

Maintain accurate and up-to-date financial records in line with policies and procedures
Record financial transactions in ledgers and accounting systems
Process invoices, payments, and statements
Process payroll data
Monitor KPIs, including first-time match rate and retrospective purchase ordersPreparation and Reconciliation of Financial Information

Prepare, reconcile, and provide reporting of payroll data
Reconcile supplier statements to ledger records
Manage trackers to monitor expenditure for cost centre budgets and projects
Maintain accurate documentation of master data changes
Support reconciliation of cost performance to aid financial decision-makingFinancial Reporting

Assist with month-end procedures and management reporting
Participate in monthly budget meetings with budget holders
Prepare forecast information for designated cost centres
Support ad hoc finance projects as requiredCompliance and Regulation

Ensure compliance with financial regulations, tax laws, and accounting standards
Maintain accurate records and documentation to support audits and inspectionsSystems Maintenance and Improvement

Maintain integrity of financial systems through effective data management
Identify opportunities to improve processes and implement efficiencies, including automationCustomer Service

Act as a point of contact for internal teams and external suppliers
Resolve invoice discrepancies and disputes promptly
Monitor and report on aged creditors and follow up on outstanding payments

Essential Skills and Knowledge

AAT Level 3 or equivalent experience
Strong understanding of the financial cycle and core finance processes
Experience with financial systems (e.g. CODA, Iplicit or similar)
Knowledge of governance, segregation of duties, and internal controls
Understanding of procure-to-pay processes
Experience in purchase ledger, payroll, and general ledger activities
Strong IT skills, particularly Microsoft Excel and Word
Ability to prioritise workloads and meet deadlines
Excellent communication and interpersonal skills

Desirable (Training Can Be Provided)

Awareness of relevant legislation and compliance standards
Experience supporting external audits
Ability to work effectively as part of a team
A proactive, safety-conscious mindset with a focus on continuous improvement

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