Edward Young Notaries & Lawyers – London (West End)
Edward Young Notaries & Lawyers is a highly respected specialist Notarial and Private Client practice with a 25-year track record of excellence. Based in the heart of the West End, we support a distinguished client base including FTSE 100 companies, multinational organisations, hedge funds, family offices, and high-net-worth individuals.
We are now seeking an administrative assistant — to join our growing team and provide first-class support across our Notary, legalisation, and private client workstreams.
This is an exceptional opportunity to build hands-on experience in a fast-paced, specialist legal environment outside traditional law firm structures. The role offers real responsibility, client exposure, and the chance to develop a wide range of skills.
Role Details
Position: administrative assistant
Contract: Permanent
Location: London (West End)
Hours: Monday to Friday, 8:30am–5:00pm
Reports to: Notaries and the Notarial Manager
Qualifications
- Effective Communication skills, both written and verbal
- Attention to detail and organisational skills
- Ability to prioritise tasks and manage time effectively
- Previous legal experience is advantageous
- Ability to speak another language other than English
What You Will Do
Client Service
• Act as a first point of contact, delivering professional, timely support to internal and external clients.
• Represent the firm with confidence and professionalism at all times.
Administrative & Operational Support
• Manage diaries, schedule appointments, and coordinate client communications.
• Handle incoming email, correspondence, scanning, photocopying, and post.
• Prepare and format documents and maintain organised digital and physical files.
• Obtain AML information and supporting documents from clients efficiently.
• Ensure files meet quality standards and deadlines, and accurately track all work in the CRM.
File & Data Management
• Enter client information and document details into the CRM promptly and accurately.
• Maintain precise records of notarised documents in accordance with firm guidelines.
• Ensure data retention policies are consistently followed.
Financial Support
• Understand the firm’s billing processes and assist notaries with timely invoicing.
Practice Management
• Follow all firm policies and professional standards, contributing to a high-quality, compliant operation.
Qualifications & AttributesEssential
• Previous administrative office experience
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to prioritise tasks and work independently
• Confident using technology, including email, CRM systems, and scanning software
• Professional, reliable, and well-organised
• Ability to speak another language in addition to English
Desirable
• Experience in a legal, financial, or professional services environment
• Familiarity with CRM or document management systems
A degree is not required for this position.
What We Offer
• Competitive salary and pension scheme with potential for salary progression
• Stable, long-term administrative role within a respected practice
• Full training in notarial processes, billing, and client systems
• A supportive, forward-thinking team committed to quality
• A beautiful office environment in the heart of central London
• Exposure to high-value international clients in a professional yet approachable setting