Job : Office & Administration Coordinator
Location : Central London
Type : Full time / Permanent / Hybrid (3 / 4 days on site )
Salary : Max £ 35,000 pa
Sector : Media / Tech
We’re partnering with a leading global brand in the media space to find a highly organised Office & Administrative Assistant to join their busy London team.
This is a dynamic, hands-on position sitting at the heart of the business and is perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in creating a seamless and professional workplace.
You’ll play a key role in ensuring the smooth day-to-day running of the office while providing high-quality administrative support to senior stakeholders and leadership teams.
- Oversee the day-to-day management of a busy London office
- Act as the first point of contact for visitors and incoming calls
- Coordinate office logistics including suppliers, facilities, meeting rooms, and catering
- Liaise with building management, security, and external vendors
- Support leadership with meeting coordination, expenses, and administrative tasks
- Organise internal meetings, events, and company-wide initiatives
- Arrange Board-level meetings, including venues and logistics
- Provide ad hoc EA support, including diary and travel coordination
- Take ownership of office Health & Safety processes and compliance
- Proven experience in office coordination and administrative support
- Highly organised, proactive, and able to juggle multiple priorities
- Professional, personable, and confident dealing with senior stakeholders
- Strong attention to detail with a high level of discretion
- Confident using Microsoft Office 365 (Word, Excel, PowerPoint)
- Experience with tools such as DocuSign, Adobe, or Canva is a bonus
- A collaborative team player who takes pride in delivering a great environment
Apply today !