This is a varied and hands-on role suited to somebody who is highly organised, commercially aware and capable of managing finance, administration, HR and compliance responsibilities within a fast-paced SME environment.
The successful candidate will work closely with the directors, external accountants, suppliers, customers and members of staff, playing a key role in supporting the continued growth and organisation of the business.
Financial Management
Manage end-to-end bookkeeping for three companies using Sage Line 50 and Xero
Prepare accounts to trial balance for monthly and year-end reporting
Process purchase invoices, sales invoices, credit control and supplier payments
Manage monthly alarm monitoring invoices
Manage monthly PPM invoicing
Reconcile bank accounts, credit cards, petty cash and intercompany transactions
Prepare invoices for weekly pay runs
Prepare settlement discounts where appropriate for month-end pay runs
Carry out credit control duties and debtor management
Prepare management reports
Carry out credit checking of prospective customers
Support directors with financial queries and operational reporting
Liaise with internal departments and external organisations
Coordinate correspondence from the lettings company
Improve internal processes and maintain strong financial controls across all group companies
Chase payment dates for valuations and outstanding invoices
Prepare VAT returns and ensure compliance with HMRC requirements
Liaise with external accountants regarding year-end adjustments and statutory accounts
Assist with financial reporting
Support continuous improvement of financial systems and controls
CIS (Construction Industry Scheme)
Register and verify subcontractors
Review CIS invoices to ensure correct deductions are applied
Ensure subcontractor payments are processed promptly
Process CIS deductions and prepare monthly CIS returns
Send deduction values to accountants for submission with EPS
Issue CIS deduction statements to subcontractors
Ensure ongoing compliance with HMRC CIS regulations
Payroll Support
Provide payroll data to external payroll providers
Maintain employee payroll records and ensure accuracy of payroll inputs
Ensure compliance with National Minimum Wage increases and payroll legislation
Support pension and payroll administration processes
Required Qualifications & Experience
Proven experience working in a similar Finance / Office Management role min 5 years
Minimum AAT Level 3 qualification or equivalent industry experience
Previous experience within construction, electrical, engineering, maintenance or service-based industries is prefered
Strong working knowledge of Sage Line 50 and Xero
Experience managing accounts to trial balance across multiple entities
Solid understanding of CIS,VATand HMRC compliance
Experience with payroll
Strong Excel skills and general IT proficiency
Ability to manage multiple workloads and priorities simultaneously
Strong organisational and communication skills
Ability to work independently and take ownership of processes
Understanding of applications, valuations, retentions and subcontractor management
Key Competencies
High attention to detail and accuracy
Strong organisational and time-management skills
Clear communication and problem-solving abilities
Professional and discreet when handling confidential information
Proactive and commercially aware
Positive attitude and willingness to support the wider business
Ability to work effectively under pressure and meet deadlines
Strong work ethic and ability to adapt within a growing business
What We Offer
Long-term opportunity within a growing business group
Friendly and supportive working environment
Company pension
On-site parking
Opportunities for progression and personal development
Stable long-term position within an expanding business
Benefits – 20 Days paid holiday pa. + Bank holidays
Sick pay- Statutory sick pay
Automatically enrolled into Pension scheme after 3 months’ probation
Place of work – Smart Firm HQ (Shenfield)
OT paid for hours over and above working day.
Hours of work – 8.30 am until 5.00 pm or agreed similar format
Salary description
£40000.00 - £50000.00 per year