Administration and Attendance Officer

Administration and Attendance Officer
Location: Felix Primary School, Felixstowe IP11 9ED
Salary: FTE £25,583.00 - £25,989.00 per annum - Pro rata £21,348.60 - £22,073.29 per annum, including an allowance for holiday pay
Vacancy Type: Permanent, term time plus 2 week, 35 hours a week.
Felix Primary School is a member of the Sapientia Education Trust (SET). SET is an expanding multi-academy trust with 13 primary and 9 secondary schools.
This is a school in which our community and the children in our care are at the heart of everything we do. We are very proud of our school and the work that all our children and staff do here. We believe in supporting the whole child as an individual and our school has something for everyone throughout their journey from Reception to Year 6.
As a small local school, we aim to create an outstanding learning community for each and every pupil; inspiring them with a love of learning and ensuring that they have the appropriate skills to help move forward confidently up to high school.
We are looking for a hard-working and enthusiastic person with high standards and the ability to communicate and interact effectively with others as part of our school as an Administration and Attendance Officer.
The Role
We are looking to recruit an efficient, flexible and reliable individual to join our Office Team. The successful applicant will be required to maintain and monitor student attendance, arrange meetings, and provide an efficient and effective administrative and secretarial service to the Safeguarding Team. To manage Reception. To assist in providing a high standard of administrative support within the school. Experience of working with school management systems would be an advantage.
Job Specification
Specific Responsibilities
* To maintain the school attendance register by checking that daily attendance records are input electronically by form tutors and class teachers and following up as appropriate for missing marks.
* To identify missing marks and unexplained absence at registration periods and contact parents to identify reasons for non-attendance as necessary.
* To follow up unexplained absence, liaising with the safeguarding Team and Heads of Year.
* To manage and deal with calls on the school absence line.
* To code attendance records with received absence notes from parents including requests for absence due to family holidays.
* To manage Student Reception – deal with general student enquiries, triage students for Pastoral Support Assistants.
* To prepare letters, reports, memos and other documents promptly and efficiently.
* Provide the Safeguarding Team with all aspects of administrative support, keeping accurate records of incidents and reporting incidents to Suffolk County Council as required.
* Admin for Reception admissions and mid-term student transfers from other schools.
* To receive and relay promptly any telephone or other messages, dealing as appropriate with routine enquiries.
* To liaise, as required, with members of staff and external organisations.
To Apply
If you feel you are a suitable candidate and would like to work for Sapientia Education Trust, please click apply to be redirected to our website to complete your application.
Applications will be considered upon receipt; therefore, early applications are encouraged