IT Office Admin & Coordinator

Spectrum IT are supporting a highly established international innovation and manufacturing business in the search for a IT Office Admin / Coordinator. This is a leading role for an business operationally focused person to support the CTO and wider IT leadership team. You will act as a central point of direction and office admin across IT, driving efficiency, communication, and structure while enabling leadership to focus on strategic delivery.

This role will suit a highly organised and proactive individual that has worked in an IT Office Admin or Tech team coordinator role before. You will be comfortable working in a fast-paced, evolving environment, have strong interpersonal and stakeholder management skills and have an interest in modern workplace technology and continuous improvement. This is a hands on IT Office admin and coordination assisting role.

Key Responsibilities

IT Operations & Coordination
Provide day-to-day operational and office administrative support to the CTO and IT team
Coordinate priorities, workflows, and cross-functional IT activity
Track actions, deliverables, and departmental outputs
Adoption Platform Ownership
Create and manage end-user training content
Define content structure and governance
Manage supplier relationship and product roadmap
Supplier & Contract Management
Onboard and manage IT suppliers and vendor relationships
Maintain contracts, SLAs, renewals, and compliance
Raise POs and track IT spend vs budget
Act as liaison for supplier performance and issue resolution
Meetings & Governance
Organise and facilitate IT leadership meetings and workshops
Prepare agendas, materials, and minutes
Track actions and ensure follow-through
Coordinate cross-functional engagement
Communications & Stakeholder Engagement
Develop and deliver IT communication plans
Translate technical updates for non-technical audiences & distribution
Manage channels (Teams, email, Viva Engage) for business updates
Reporting, Presentations & Documentation
Produce executive-level presentations and reports
Maintain IT documentation, policies, and procedures
Build dashboards and reporting packs (Power BI)
Technology & Continuous Improvement
Develop Power BI dashboards and insights
Build Power Apps to streamline workflows
Leverage Microsoft Copilot and M365 tools to drive efficiency
Champion low-code/no-code automation across IT

Skills & Experience

Experience in an IT coordination, IT Team administration, executive admin, or innovation support role
Strong organisational and multitasking capability
Strong communication skills across technical and non-technical audiences
Power BI / Power Apps / Power Platform experience (Nice to have)
Exposure to IT environments, systems, and terminology
High attention to detail and ability to manage confidential information
Supplier, contract, or procurement experience
Experience supporting senior or C-level stakeholders
Background in internal communications or reporting
Self-starter with strong stakeholder engagement skills
Advanced Microsoft 365 proficiency

For more information and to submit your interest, please apply with an updated CV. Candidates for this role will be within a suitable commuting distance of the Dublin office.

Spectrum IT Recruitment (South) Limited is acting as an Employment Agency in relation to this vacancy