School Secretary

Job Title: School Secretary
Location: Macclesfield
Salary: £19,477 per annum (£26,376 FTE)
Job Type: Part-Time, Permanent (Year-Round / 48 weeks working pattern)
Hours: 30 hours per week (Monday, Wednesday, Thursday, Friday | 8:00 AM - 4:30 PM)
The King's School in Macclesfield is seeking to appoint an experienced, adaptable, and highly organized School Secretary to join our dedicated administrative team. This unique part-time role splits time across divisions: spending one day per week (Monday) within the Infant & Junior Office, and three days per week (Wednesday-Friday) in the Main Office supporting the Sixth Form Division. This is an exceptional opportunity to become a pivotal face of a prestigious, forward-thinking independent school.
The Role:
School Secretaries play a vital role in ensuring the day-to-day operations of the school run seamlessly. Acting as an initial point of contact, you will support parents and pupils with routine inquiries while delivering comprehensive administrative assistance to division Principals and teaching staff. This customer-facing role requires a high degree of flexibility, a collaborative mindset, and the resilience to balance varying operational pressures across the academic year.
Key Responsibilities:
Infant & Junior Office Duties (Mondays);
* Reception & Care: Welcome pupils, parents, and visitors; manage telephone inquiries and sign-ins. Deliver basic first aid (e.g., plasters) and escalate medical concerns to the School Nurse.
* Attendance Tracking: Monitor the computerised pupil registration system and track unauthorized absences.
* Event Coordination: Assist with the administrative organization of assemblies, concerts, open events, and seasonal shows (e.g., Harvest, Christmas).
* Staff Support: Provide proactive administrative and software (SOCS) support to the division Principal and Vice-Principals.
* Communications: Help draft and distribute high-quality letters, emails, and inputs for the Weekly Bulletin.
Main Office & Sixth Form Duties (Wednesdays - Fridays);
* Student & Parent Interface: Manage the student counter, assist with pupil sign-ins/outs, and handle daily reception queries.
* Sixth Form Events: Provide end-to-end administrative coordination for milestones like the Year 13 Prom, Student Leadership Conferences, Parents' Evenings, and leavers' activities.
* Induction & Admissions Support: Assist with Year 12 Induction mornings, Sixth Form Options Evenings, Open Days, and secondary taster visits.
* Trips & Clubs: Assist teaching staff with the administrative processing of school trips and extra-curricular scheduling.
About You:
We are looking for a professional, customer-focused team player who demonstrates:
* Experience: Previous secretarial or PA experience with exceptional organizational skills and fine attention to detail. Experience in an educational setting is beneficial but not mandatory.
* Communication: Outstanding oral and written communication skills with the ability to quickly build warm rapport with children, parents, and colleagues.
* Technical Literacy: Strong proficiency in Microsoft Office packages and an aptitude for working with computerised databases.
* Attributes: A positive "can-do" attitude, a collaborative spirit, and a genuine enthusiasm for supporting the school's community and student body.
About the School:
Founded in 1502, The King's School in Macclesfield is a leading independent co-educational day school educating over 1,300 pupils. Located on a modern, purpose-built 80-acre campus in the Cheshire countryside, our facilities offer a world-class environment for academic, sporting, and co-curricular excellence.
Salary & Benefits:
* Pro-Rata Salary: £19,477 per annum (based on a 30-hour week across 48 working weeks).
* Leave Package: 18 days annual leave (rising to 23 after 5 years) plus Bank Holidays and 4 Christmas shutdown days.
* Catering: Free, high-quality school lunches, hot drinks, and refreshments during term time.
* Health & Well-being: Access to a confidential Employee Assistance Programme (EAP), free annual flu immunizations, and a dedicated staff well-being committee.
* Leisure & Pensions: Heavily discounted membership to our on-site Sports Centre (pool and gym) and enrollment in a private contributory pension scheme with life assurance.
* Tuition Discount: School fee remission eligibility for children of permanent staff members.
Safeguarding:
The King's School is committed to safeguarding and promoting the welfare of children and young people. All support staff appointments are subject to a six-month probationary period, a satisfactory Enhanced DBS disclosure, and rigorous safer-recruitment checks.
* Closing Date: 9:00 AM, Monday 8th June 2026
* Interviews: To be held week commencing Monday 15th June 2026
* Start Date: Week commencing 24th August 2026
How to Apply:
Please click APPLY to be re-directed to our Careers page, to complete our online application form.
Candidates with the relevant experience or job titles of: School Admin Assistant, Administrative Officer, Office Administrator, Administration Clerk, General Administration, Office Assistant, Reception Administrator, Secretary, Support Administrator, may also be considered for this role