Attendance Officer

Main Areas of Responsibility

Your responsibilities will include:

Assisting ALG in the management and development of attendance and punctuality policies

Daily monitoring and follow-up of attendance and punctuality

Participating on late desk and follow up detentions

Contacting parents/carers of students absent at agreed time and recording reasons for absence if given

Daily monitoring and early calls on the attendance of children in care or students on the vulnerable list

Making home visits with the Academy welfare manager as required

Sending letters to parents regarding attendance matters as requested by the Academy Welfare Manager

Ensuring the smooth operation of the computerised registration system

Ensuring daily attendance information is entered accurately onto the system

Establishing the reason for absences including telephone calls, letters and home visits

Preparing and distributing attendance and punctuality certificates

Following up on poor attendance or punctuality

Signing students in and out of the Academy outside normal start and finish times

Liaising with the Educational Welfare Officer to ensure prompt, consistent and rigorous intervention with poor attendance

Monitoring student attendance together with students’ progress and performance in relation to targets set for each individual

Dealing efficiently and effectively with referrals on attendance concerns

Alerting appropriate staff to problems experienced by students and making recommendations as to how these may be resolved

Communicating with the parents of students and with persons or bodies outside the Academy concerned with the welfare of individual students

Meeting with LAC students weekly and pass on any relevant information regarding their welfare

Qualifications & Experience

We would like to hear from you if you have:

Qualifications to degree standard or equivalent

Sound Knowledge of Microsoft software

Knowledge of Management Information Systems for input and export of student attendance data, including training in relation to attendance and report generation

Knowledge of attendance policies and procedures

Knowledge of the range of agencies that work with students and their families

Basic knowledge of first aid; e.g. emergency first aid course

Knowledge of a range of attendance codes and when they can be used

Knowledge of many of the social issues facing students from disadvantaged backgrounds

Three years’ experience of working in an inner-city school or educational establishment

Experience of working with Academy welfare officer

Experience of meeting with parents/carers formally and informally

Experience of managing attendance systems

Experience in a similar role

Experience of working with young people, including those with challenging behaviour

For a full job description and person specification, please download the Job Pack.

Rewards & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, and many other benefits. Learn more about on our website.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

About Us

Our core values of determination, integrity, curiosity and empathy inspire and nurture a passion for learning and success with a strong sense of inclusivity, individuality and responsibility. We use our voices purposefully as global citizens.

The foundations of achieving our vision are:

Outstanding curriculum, with outstanding quality and breadth of education

Exceptional teachers who support students' passion for learning with the tools for success for every individual

Relationships, routines and recognition that lead to a sense of belonging, wellbeing, mutual respect and exemplary behaviour both within Harris Lowe Academy Willesden and in our local community

Post-16 excellence with a broad range of pathways, sporting academies and inspiring student leaders

Arts and sports specialisms that embed essential skills and enable exceptional performance

Our moral purpose is to ensure our students and staff have access to the best possible futures and contribute positively to society through an outstanding careers/development programme, excellent leadership, and coaching.

From its origins as the first city academy, the exceptional education we provide takes advantage of the opportunities offered by our privileged location and facilities in the most vibrant, multi-cultural city in the world. The enthusiasm, discipline and ambition of our students combined with the high expectations, outstanding teaching and creative dedication of our staff makes our vision a reality