Key Responsibilities:
* Assist in the planning, coordination, and delivery of facilities and maintenance projects.
* Track project timelines, milestones, and deliverables to ensure projects are completed on time and within budget.
* Coordinate communication between internal teams, contractors, and suppliers.
* Maintain project budgets and financial tracking using Excel and spreadsheets.
* Monitor project costs, purchase orders, and invoices.
* Support financial reporting and cost analysis for facilities projects.
* Assist in preparing bid submissions, tender documentation, and supporting materials.
* Gather and organise information required for bid proposals.
* Coordinate with vendors and internal stakeholders during the bid process.
* Source and obtain quotes from contractors and suppliers.
* Evaluate quotations and maintain records of supplier pricing and proposals.
* Support procurement processes in line with company policies.
* Develop and maintain spreadsheets to track project progress, budgets, and supplier performance.
* Produce reports, dashboards, and project summaries for management.
* Ensure accurate record keeping and document control.
* Maintain project documentation, contracts, and compliance records.
* Schedule meetings, prepare agendas, and document project updates.
* Ensure all facilities project files are organised and up to date.
Required Skills & Experience:
* Proven experience in a project coordination, facilities, operations, or administrative role.
* Strong Excel and spreadsheet skills including tracking budgets, data management, and reporting.
* Experience with bid writing, tender preparation, or proposal support.
* Experience sourcing and managing quotes from suppliers or contractors.
* Understanding of basic financial processes, budgeting, and cost tracking.
* Excellent organisational and time management skills.
* Strong written and verbal communication skills.
* High attention to detail and ability to manage multiple tasks simultaneously
Salary description
£40000.00 - £50000.00 per year