The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role.
You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same
Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips.
To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive.
Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently.
PA Duties:
* CEO Gatekeeper - Screening a large volume of calls & emails
* Providing full administrative support for the CEO
* Responding to emails & enquiries on behalf of the CEO
* Passing on key messages & information to the CEO
* Prioritising for the CEO their daily activities / commitments
* Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more)
* Supporting the CEO with the day to day operations management
* Staff rota creation / management support during peak times
* Setting up meetings, producing meeting documents & refreshments
* Minute taking during meetings / typing up notes & sharing with the SMT
* Manage internal communications
* Produce power point presentations
* Type up business reports
* Manage the CEO's personal engagements & personal activities / tasks
* Order & return business / personal goods when needed
* Ensure the site facilities are in order / presentable
Skills Needed:
* Previous experience as a PA, EA or similar is a must have
* Strong complex ever changing diary management skills
* Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable
* Able to communicate effectively at all levels & prioritise workloads
* Strong Administration skills using Word, Excel, Power Point & other software / systems.
* Events management & strong project management skills
* Strong scheduling, planning & coordinating skills
* Strong in putting together itineraries
* Flexible when it comes to outside of standard hours working
* Happy to be on call
This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these.
If you want a role with a real employer of choice then apply today
Salary description
£38000.00 - £40000.00 per year